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Theatre Scheduler | Permanent - Full-Time | Spire Cardiff Hospital | Competitive salary plus excellent benefits | Free Parking
Spire Cardiff Hospital have an exciting opportunity for a Theatre Scheduler to join our Team.
In this key role, you will work closely with the Capacity Manager, Consultants and their Medical Secretaries to ensure the efficient scheduling of theatre time and coordinating bed activity. Your strong organisational skills and attention to detail will help optimise theatre utilisation, ensuring a smooth and effective patient journey.
Duties & Responsibilities:
* Liaise with the Theatre Manager, Ward Manager, Pre-Assessment and People Support Centre along with the Capacity Manager to ensure effective communication and collaboration between departments
* To review all booking forms and allocate theatre space based on theatre sessions and bed capacity
* To actively offer theatre availability to consultants and secretaries
* Forward plan the utilisation of theatre time by working closely with the Theatre Manager, Ward Manager and emailing consultants with available theatre sessions
* To proactively respond to cancellations, liaising with the Theatre Manager, Ward Manager and POA Lead to safely backfill theatre space
* To liaise with consultants and their secretaries regarding booking information and to inform consultants of any additional information required
* To update and amend any changes in bookings as and when required
* To review equipment requests from the booking form with the theatre team to confirm availability of equipment
* To develop and manage processes for coordinating bed availability, utilising the SAP bed management system and take a pro-active approach to maximise bed utilisation within the given guidelines and capacity constraints
* Continuously monitor hospital admissions, discharges and patient movement within the hospital and handle queries relating to admissions and bed availability
* Alongside Utilisation Manager, lead a weekly theatre planning meeting to ensure theatre lists and bed planning links in with ward capacity
* Ensure that patient and hospital confidentiality is always maintained
* Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post
Who we're looking for;
* Previous Experience of working in a similar capacity in a private hospital is essential
* You must be proficient and confident in making independent decisions and effectively engaging with the senior management
* An accurate approach when working to strict deadlines and a confidence when delivering information to key personnel
* Excellent communication skills, both written and verbal
* Proficiency in Microsoft Office, particular Outlook and Outlook Calendars, Word, Excel and SAP
* Confident, Enthusiastic, self-motivated, able to prioritise and work accurately under pressure with sound numerical and analytical ability and attention to detail
* Ability to work independently and as part of a team
* Excellent time management and good organisational skills
Working Hours: Monday - Friday, 09:00 - 17:00
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
* 35 days annual leave inclusive of bank holidays
* Employer and employee contributory pension with flexible retirement options
* 'Spire for you' reward platform - discount and cashback for over 1000 retailers
* Free Bupa wellness screening
* Private medical insurance
* Life assurance
* Free on site parking
We commit to our employee's well-being through work life balance, on-going development, support and reward.
For further information about this role or for an informal conversation about the range of career options available with Spire please contact Alison Roberts on
Closing Date: If we have received sufficient applications, we reserve the right to close this vacancy without further notice, so please submit your application as soon as possible.
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