Property and Projects Placement (Graduate)
Job Purpose
The Facilities Industrial Placement is really important to us. This is a fantastic opportunity to get hands-on experience in a growing, busy Facilities department of a global company. Our Facilities placement is for students with a year in industry as a compulsory or optional element of their degree programme.
We would love to welcome you to our Crewe HQ, working hours of Monday-Friday 8:30am – 5:00pm.
We are looking for a graduate that can help and support over the following areas as the department continues to evolve. The main areas would be Facilities, Health and Safety, and large projects.
Property
* Oversee the property portfolio of over 60 properties worldwide
* Work in a small team to coordinate property-related projects from inception to completion, including renovations, refurbishments, and new builds, ensuring projects are delivered on time and within budget.
* Develop and manage budgets for project execution, ensuring efficient use of resources and cost-effective solutions.
* Be a part of negotiating leases, property management contracts, and project agreements to ensure favourable terms for the company
* Participate in providing regular updates to management on the status of property-related projects and maintain accurate records of contracts, projects, and property conditions
* Provide administrative assistance, such as organising meetings with suppliers, scheduling, and maintaining documentation for property and project files
* Work closely with Property and Project managers to gain practical experience in managing property portfolios, project timelines, and budgets
* Perform market research on local commercial property markets, identifying options for the business to explore
* Participate in site visits to observe property conditions, assess maintenance needs, and support project progress tracking
Facilities
* Liaising with external contractors and suppliers
* Diary and inbox management of the facilities account
* Maintain a filing system on contractors and suppliers
* Prepare reports and presentations for meetings
* Raising of purchase orders / authorisation and approval
* Logging and tracking daily workflows on in-house system, including problems that have been resolved to enable performance statistics to be compiled.
* Liaising with external contractors to ensure that open calls are actioned within the specified SLA and reporting exceptions
* Identifying alternative suppliers and obtaining competitive quotations for purchases.
* Assisting with new offices and projects, management of relocations of existing offices as required.
* Contract Management, renewal and Review - SLA’s and KPI’s
* Hard Services- Planned Preventative Maintenance (PPM)
* Reactive Works- Building fabric maintenance, fixtures and fittings repair
Health and Safety
* Ensure all Health and Safety audits are completed across the group and supported to include DSE
* Complete site-specific risk assessments and consider how risks can be reduced and incorporated
* Undertake regular reviews of policies, procedures and recommending changes where necessary
* Support in lead of quarterly Health and Safety meetings
* Identify Health and Safety training needs and source training for staff
* Ensure all relevant areas of the organisation are kept up-to-date with new/changes in Health & Safety legislation
* Travel to sites to support the Health and Safety in each individual office
Projects
* Involvement with major projects as they arise, supporting from start to finish collating data and implementing changes within the areas
* Support of administration within the café as and when required over the 12 month period
* Support the move into Arden Square once the build is completed
What experience / skills are we looking for?
* The ability to influence and develop relationships at all levels within the business;
* Excellent communication skills with a natural ability to build strong relationships;
* Exceptional problem-solving skills with a persistence to see issues resolved;
* Proactive and results orientated with the determination to see projects through from start to finish;
* Customer orientated and understands the urgency of replying to requests in a timely fashion;
What can you expect of us?
* A friendly culture that mirrors our proposition to our customers.
* A fast-growing organisation that defines itself as being agile and innovative
* A drive for continuous improvement, which you will be empowered to get behind from day one.
* A commitment to building a working environment that values inclusivity, innovation, agility, and drive.
Hours
37.5 Monday- Friday
• Excellent training and coaching. • Annual salary review and bonus scheme. • Opportunities for ongoing development and progression. • Brand new office with onsite canteen and gym! • Secondment opportunities to work in our international offices. • Life assurance. • Local and online discounts including corporate gym membership and discounted restaurants. • 22 days holiday plus Bank Holidays (increasing with each year of service to a maximum of 25 days). • Pension. • Service Awards at 5, 10 and 20 years. • Employee Assistance Programme. • Cycle to Work • Company sick pay • Employee Referral Bonus
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