Administrative Assistant 1 Year Fixed Term Contract with possibility of extension
Job Title: Administrative Assistant 1 Year Fixed Term Contract with possibility of extension
Reporting To: Parish Operations and Administration Manager
Hours of Work: 16 Hours Week
Place of Work: Fahan Parish Office (with the possibility of working a number of hours in the Buncrana Parish Office)
Job Role: Reporting to the Parish Operations and Administration Manager, the role entails providing administrative assistance.
Job Responsibilities:
1. Financial:
Accurate recording of donations to the parish in the form of weekly envelope collections, using computerised systems.
2. General Duties:
1. Maintenance of parish records.
2. Typing of official parish correspondence, bulletins, programmes or tickets for special events.
3. Maintenance of the Parish Priests, Parish Office, Church diaries, email correspondence, telephone calls and other associated administration.
4. Provision of clerical support for the Parish required by the Parish Priest or members of the Parish Team.
5. Answer telephone and greet visitors at door as and when required.
6. Preparing and printing of the weekly Parish Newsletter (as rota dictates).
7. Typing and copying bidding prayers and announcement sheets.
8. Maintain wedding booking diary and management of marriage documentation.
9. Manage baptismal bookings and registration of Baptismal Programme.
10. Clerical provision for compilation of sacramental programmes.
3. Record Keeping:
1. Maintenance of parishioner database in accordance with GDPR and guidelines.
2. Maintaining baptism, marriage, death, confirmation and first communion registers both hand-written and on Parish Management System.
3. Recording of annulment details in baptismal and marriage registers both hand-written and on the Parish Management System.
4. Issuing of sacramental certificates.
5. Maintenance of family records.
4. Additional Duties:
1. Take an active role in maintaining good communications with parish volunteers.
5. Any other reasonable administrative requests made by the Parish Priest.
For application pack please contact: Bishop’s House, St Eugene’s Cathedral, Francis Street, Derry, BT48 9AP, 02871262302, recruitment@derrydiocese.org
Completed applications must be returned to: Personnel, Bishop’s House, St Eugene’s Cathedral, Francis Street, Derry, BT48 9AP
Closing date for applications is: 18-12-2024 16:30
Derry Diocesan Trust is an Equal Opportunities Employer. We welcome applications from all men and women and from members of all communities.
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