We are recruiting for an exciting opportunity for an organised and proactive individual to join our client, a leader in their industry. The primary responsibility of this role will be to manage the day-to-day office operations and provide support to the Senior Team.
* Overseeing the smooth running of the office, including administrative tasks and facilities management
* Handling HR-related matters in collaboration with an external HR agency to ensure compliance and best practices
* Writing and submitting reports on general HR activities
* Managing and maintaining office records, including staff attendance, holiday and sickness leave
* Assisting with recruitment processes, including scheduling interviews, vetting candidates, and issuing employment contracts
* Ensuring office supplies are stocked and office equipment is maintained
* Managing incoming communications, including emails and phone calls, and directing them as necessary
* Coordinating meetings, taking minutes, and distributing them to relevant team members
* Supporting with onboarding new employees, ensuring all documentation is completed and filed
* Acting as the first point of contact for staff with general enquiries or concerns
* Managing office communications, ensuring effective internal coordination between management and employees
* Supporting the reception area during busy periods, absences, or with visitors
* Assisting with other administrative tasks as require
Key skills
* Exceptional verbal and written communication skills
* Excellent organisational and multitasking abilities
* Ability to handle confidential information with discretion
* Proactive approach with a problem-solving mindset
* Willingness to learn and adapt to new office management practices