Job summary
To lead the development and delivery of Contract Management processes for a specific category of spend within a £20-40m spend portfolio to achieve 5% annual savings and contribute to the overall supply strategy for non-pay spend.
The post holder will be responsible for ensuring that all contract management is compliant with Standing Financial Instructions and other regulatory directives (e.g. tendering limits) and for ensuring that an efficient and responsive service is provided in line with agreed service levels.
As the recognised DT&I Contract Management expert, the post holder will provide purchasing and commercial contract advice throughout the Trust and support the department to ensure the achievement of performance targets agreed through the Supply Management Group.
Main duties of the job
* Ensure that all Technology (including Infrastructure and Software) contracts and S&M agreements are stored in a central location
* Work with the Trust purchasing department to develop contracting standards and best in class clauses
* Implement a Strategic Contract Management framework that covers the following criteria for the Trusts strategic business relationships:
o Operational Handover
o Governance & Compliance
o Performance, Service Levels and Penalties
o Continuous Improvement
o Development and Innovation
o Change Control
o Forecast and Spend Management
o Risk Management
o Exit Management
* Establish core contract management processes to monitor and manage contract compliance including change control
* Meet with the Trusts primary suppliers and manage the Quarterly Business Review meetings
* Review contracts to identify cost savings initiatives. Manage an annual set of targeted initiatives from identification through to delivery
About us
Working within the DT&I Commercial & Finance Team consisting of Heads of Sourcing, Finance and Business Managers. The Supplier & Contract Manager lead is responsible for the health of the strategic contracts and the business processes that underpin them. The role is integral to the team to ensure that all source to pay activities are coordinated across the team and that the most value is extruded from our key technology partners over the term of their contracts. The Commercial and Finance Team are highly collaborative, resourceful and motivated to source and deliver the very best systems and services for patient care.
Date posted: 25 March 2025
Pay scheme: Agenda for change
Band: Band 8b
Salary: £70,387 to £80,465 a year p.a inc. HCA
Contract: Permanent
Working pattern: Full-time
Reference number: 196-COF10680
Job locations
Education Centre, York Road 75, London, SE1 7NJ
Job description Job responsibilities
* To lead the development and delivery of Contract Management processes for a specific category of spend within a £20-40m spend portfolio to achieve 5% annual savings and contribute to the overall supply strategy for non-pay spend
* The post holder will be responsible for ensuring that all contract management is compliant with Standing Financial Instructions and other regulatory directives (e.g. tendering limits, EC supplies directives) and for ensuring that an efficient and responsive service is provided in line with agreed service levels
* As the recognised DT&I Contract Management expert, the post holder will provide purchasing and commercial contract advice throughout the Trust and support the department to ensure the achievement of performance targets agreed through the Supply Management Group
* Manage and develop supplier commercial relationships
* Act as the specialist Commercial Contract professional within IT for the Trust
* Provide professional procurement and strategic contracting services and advice to the organisation
* Establish and maintain contract management strategies, policies, and procedures which comply with the general principles of equality of treatment and transparency set out in the Public Procurement Regulations. To interpret the Public Procurement Regulations and provide legal guidance to the Trust on specific procurement issues as and when required
* Ensure that all Technology (including Infrastructure and Software) contracts and S&M agreements are stored in a central location
* Work with the Trust purchasing department to develop contracting standards and best in class clauses
* Responsible for the delivery of annual reduction of 5% revenue (or 10% capital if applicable) saving
* Validate the operating budget, ensuring that that all operating spend is contracted and aligned to financial forecasts
* Provide compliance checks and financial validation of Contracts v Purchase Orders and Invoicing (when required)
* Provide specialist advice and guidance to departments during the annual business- planning round to draw up savings plans and support business cases for capital equipment bids and service development initiatives, which involve significant third party expenditure. Assist departments in monitoring expenditure patterns against agreed savings targets and recommend intervention options
* To set long term plans and development strategies. Able to plan and lead the work of a number of projects to achieve departmental objectives and performance standards
* Manage conflict between and with internal and external stakeholders during supply projects and the implementation of new procurement policy and procedure
Develop sourcing and contracting strategies for IT, to include but not limited to:
* Capture of short-term savings through price negotiation with existing suppliers
* Challenge status quo of existing supply arrangements and utilise sourcing leverage to improve the Trusts commercial position.
* Challenge status quo of existing technology and service arrangements to be able to leverage product changes. Reduce fragmentation of supply and cost by presenting the case and persuading technology users to standardise to a consolidated list of suppliers.
* Challenge status quo of existing processes, to optimise wherever possible. Analyse ordering processes and design and implement process change to reduce handling, processing, inventory, and joint costs with suppliers.
Person Specification
Education and Qualification Essential
* Educated to bachelors degree level or equivalent qualification with equivalent relevant technical knowledge, skills and experience
* Membership of the Chartered Institute of Purchasing and Supply (or other similar specialist procurement professional organisation or demonstrable experience)
Previous Experience Essential
* Extensive senior procurement experience of multi-million portfolio management, complex contract negotiation at an advanced level and a demonstrable track record of achievement.
* Demonstrable experience of managing at a senior level, motivating and developing small teams and able to lead teams to achieve common objectives.
Skills and Knowledge Essential
* Working experience and competencies developed in the Health Technology/Digital Health sector with demonstrable insight into technology and technology-related services contracts.
* Specialist technical knowledge in the field of purchasing and contracting including the Statute Public Procurement Regulations, the Trusts Standing Financial Instructions, an overview of VAT regulations applicable to non pay expenditure, Purchase Price Cost Analysis techniques, and through understanding of sales/marketing practices.
* Ability to understand and define most critical issues and develop methodologies for collecting and analysing relevant data.
* Proven skills in the initiation and management of change and able to ensure that changes are seen through including ability to develop actionable recommendations and implementation plans
* Highly developed analytical skills - able to review complex processes and recommend appropriate changes to improve efficiency. Able to analyse complex financial information to identify areas requiring further investigation.
Desirable
* An in-depth understanding of the strategic direction of the Purchasing function both in the NHS.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.
Employer details
Employer name: Guys and St Thomas NHS Foundation Trust
Address: Education Centre, York Road 75, London, SE1 7NJ
J-18808-Ljbffr