Data Entry/Administration Assistant Apprenticeship position at Oasis Academy Coulsdon Apprenticeship Overview: Salary: £6.40 per annum, Automatic pay increase after one year on programme for 19 year olds Hours: Monday - Friday, 8am till 4pm, 35 hours per week (38 weeks term-time) Expected duration: 16 months Online apprenticeship training supported by our skilled tutors Level 3 Business Administrator Apprenticeship standard qualification Location: Homefield Road, Old Coulsdon, Coulsdon, Surrey, CR5 1ES General Administration: To respond to a range of routine and basic written, telephone and ‘face to face’ enquiries, including referrals from the Academy’s reception service, from a variety of sources (internal/external) either directly or by referral On an ad hoc basis, to compose, type and distribute routine and basic correspondence. In addition, to prepare more specialist/technical draft documents for approval as directed. To undertake general office duties to include: opening and sorting of post; filing; photocopying and collation of documents; maintaining office diary; monitoring/ordering of stationery as required; cash handling, collection and reconciliation; maintaining a petty cash float as required. As appropriate, dependent on workload and the organisation of the support team, to provide guidance and support to colleagues on processes and procedures to complete administrative and clerical tasks. To allocate and prioritise work for colleagues. Assist with maintaining and updating SIMS database and Parent Pay. So far as reasonably practicable, to promote safe working practices by employees and visitors in premises/work areas in which the postholder is located, to maintain a safe working environment. To work in compliance with Academy policies and legislative requirements, as relevant to the post. Attendance Data Roles: Welcome and sign in Students, respond to enquiries as directed To communicate with parents Operate absence telephone and answer messages Input pupil data onto computer system To assist with clerical duties to support the smooth administration and functioning of the school To ensure confidentiality at all times when dealing with issues re Staff, Students or Parents. General clerical duties as required Franking outgoing post and sorting incoming mail Admin for Parents Evenings Show my Homework admin duties Support Input for Admissions (SIMs) Create Interim Report Templates each half term, and full reports per term. Spot check Teacher Comments/Mark/Targets Data Entry for Exams Officer Creating New Marksheets for all classes for September. Other reasonable tasks from time to time as directed by the Line Manager Specific vacancy requirements: Good numeracy and literacy skills Good verbal and written communication are essential Attention to detail Customer service skills Hard-working Good organisational skills Ability to work under pressure and respond to deadlines Time management Able to deal with people from a broad cross-section of backgrounds at all levels internally and externally Apprenticeship Programme overview: Milestone 1. The Organisation - (Aims, Values, Policy) Milestone 2. IT Skills - (Systems, Record and document production, Financial processes and Professionalism and productivity). Milestone 3. Communication – (Verbal, Digital, Social Media, Stakeholder Management, Problem Solving, Integrity and Productivity) Milestone 4. Continuous Improvement – (Processes, Coaching and Developing others, Decision Making, Quality and Responsibility). Milestone 5. Project Management – (Project Lifecycle, business fundamentals: Finance, Change, PESTLE, leading a project). Milestone 6. Preparation for End Point Assessment What is the expected career progression after this apprenticeship? Possible progression into full-time employment for the right applicant About the employer: Oasis Academy Coulsdon exists to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a ‘can do’ culture which nurtures confident and competent people. Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. The work of Oasis Community Learning is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our Academies. This is foundational to our belief that all people are created and loved by God and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of the Academy community. It is vital, therefore, that our staff, own our Christ-centred ethos and the values, which flow from it.