Property Management Systems Co-ordinator To provide key administrative support in the delivery of a full property and assetmanagement service, being responsible for actively maintaining the propertydatabase, managing business controls and assisting with the payment process.Collaborating with key stakeholders to ensure the smooth running of a busy professional department with a large and varied portfolio of properties. The postholder will have experience of working in a professional office environment with excellent organisational skills and a keen eye for detail. An excellent knowledge of Property data systems and the ability to analyse data/information and maintain electronic and paper filing systems is important in this role. A high degree of accuracy and strong numerical skills are a must along with some knowledge of accountancy/bookkeeping practices and banking systems. Excellent knowledge of Microsoft Office, particularly Excel, is vital in this role as is confidence in producing high quality reports and documents. There is a requirement to be experienced in reconciling and monitoring budgets, preferably in regard to rent, rates, service charge and insurance payments. The postholder must be able to take ownership and responsibility for allocated tasks and key areas of responsiblity and have a commitment to personal and professional development relevant to the role. Key Results Areas KEY RESULT AREAS To manage the property database system. To implement software upgrades. Manage and monitor Business Controls and Property Procedure Manual to ensure compliance with business processes and protocols. Innovate and implement new procedures. To control tenant rent demands Control rent payments, including setting up standing orders, following up receipts and setting up standing orders. To notify the Central Finance function, Purchase Ledger and other stakeholders of any changes regarding the portfolio. To take ownership of all payments and queries. To assist the Head of Property and Property Managers by producing a variety of high quality reports. To liaise with Property Finance to ensure budgets are maintained and updated. NTP Properties – to advise on status of properties accounted for in the correct period and Credit Control on NTP income. VAT – Option to Tax. Database needs to be kept updated so Finance can check property status on Qube. To prepare operational analysis and results for Head of Property and Property Managers as required. To train/impart knowledge of property systems to other members of the support team. To work collaboratively with the National Payments Centre and Property Finance and other departments across the business. To provide general administrative support to the Property Department. .