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Job Overview: We are seeking a highly organised and proactive Office Coordinator to support day-to-day office operations, ensuring smooth execution of tasks and helping meet contractual requirements. The role requires a dynamic individual who can handle various administrative and operational duties while liaising with multiple stakeholders both internally and externally.
Reports To: SDW Office Manager
Key Responsibilities:
* Manage the office inbox and respond to emails in a timely manner.
* Act as the primary point of contact for local community matters and liaise with the leaseholder.
* Serve as the point of contact for site-related issues, concerns, and feedback.
* Coordinate visitor bookings, including subcontractors and partners, ensuring smooth site access.
* Assist in organising VIP visits and planning events.
* Support change management activities between Airbus and the leaseholder.
* Contribute to Airbus's wider initiatives, including sustainability efforts.
* Schedule and manage meetings, including booking rooms, arranging hospitality, and setting up IT equipment.
* Oversee office supplies management, including stationery and printer consumables.
* Manage the disposal of confidential and electronic waste.
* Keep track of IT equipment and company assets.
* Coordinate site communications to ensure clear and timely updates.
* Occasionally support PA duties such as meeting preparation, virtual conferencing setup, minute-taking, action tracking, diary management, expenses, and travel arrangements.
* Serve as the point of contact for Digital, Marketing, Health & Safety, and Environmental teams.
Essential Qualifications and Skills:
* Previous experience in an Office Coordinator or Administrative role.
* Strong written and verbal communication skills.
* Proficiency in office software tools (Microsoft Office, Google Suite).
* Ability to communicate effectively with individuals at all levels and make independent decisions when needed.
* Highly organised, with the ability to prioritise and handle multiple tasks efficiently.
* Proactive, confident, and able to work independently.
If you're a motivated and efficient individual looking to make an impact in a dynamic office environment, we would love to hear from you.
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