GS3 Recruitment are currently recruiting for an Office Manager for our client based in Bellshill, Lanarkshire.
Responsibilities:
1. Liaising with Construction Manager to populate weekly timesheets
2. Greeting clients and anybody entering the building
3. Answering the reception phone and transferring calls internally and externally
4. Front desk - keeping it tidy and clean
5. Dealing with queries
6. Accepting, signing and checking deliveries
7. Opening, checking and distributing post internally. Visiting nearest post office when/if letters need posting
8. Checking, monitoring and ordering stationery
9. Organising meetings and managing databases
10. Booking accommodation for staff when needed
11. Binding documents when requested and printing drawings
12. Liaising with staff and suppliers
13. Implementing and maintaining procedures/office administrative systems
14. Ensuring that staff room and kitchen are kept tidy and monitoring kitchen supplies
15. Using Microsoft Software package (Excel and Word)
16. Attending meetings with senior management and taking minutes
17. Managing the office cleaners
Personal Requirements:
1. Reliability and discretion: you will often learn of confidential matters
2. Adaptability
3. Communication, negotiation and relationship-building skills
4. Organisational skills
5. IT skills
6. Problem solving skills
7. Initiative
8. Attention to detail
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