Job Title: Admin Assistant
Location: Maghaberry, Lisburn.
Parking Info: Not specified.
Job Type: Temporary
Duration of booking: Ongoing with no end date specified.
Proposed start date: ASAP
Sector: Healthcare
Working environment: Prison
Band: 3
Pay Rates:
£13.08 per hour PAYE inclusive of holiday pay
£14.48 per hour Umbrella
Working Days and Hours: Monday to Friday (37.5 hours per week) Hours TBC
Remote working option Info: n/a
**Please note you must hold a current full driving licence which is valid for use in the UK and have access to a car on appointment**
Summary
The post-holder will provide a wide range of administrative tasks to support the effective and efficient provision of Healthcare within a Prison setting. They will work as an integral member of a team and be expected to use their own initiative.
Responsibilities (But not limited to)
* Liaise with various staff/departments to deliver effective administrative support.
* Deal with a range of queries, maintaining a courteous and pleasant manner at all times.
* Use of various computer systems and software packages to ensure patient information is relevant and up to date, including data input and retrieval of information.
* Processing, recording and collating information for statistical purposes.
* Administering waiting lists, processing internal and external referrals
* Scheduling appointments to ensure clinical capacity is utilised
* Booking patient movement requests, interpreters and other patient related services.
* Maintenance of medical records filing systems.
* Typing duties - reports, letters and meeting minutes as required.
* Assist with the training of new administrative staff as and when required.
* Participate in staff meetings.
* Provide cover to other administrative staff during periods of leave.
* General office duties such as photocopying, scanning, sorting post and faxing.
* To participate in the Trust’s Appraisal Process and participate in agreed training and development initiatives when identified.
* Any other tasks or projects within the remit of the band.
Knowledge and Skills & Experience
* Ability to work as part of a team.
* Ability to use own initiative.
* Excellent organisational skills with an ability to prioritise own workload.
* Effective communications skills to meet the needs of the post in full.
* The ability to work in a challenging and changing environment.
* The ability to ensure accuracy in own work.
* The ability to effectively use office admin systems such as diary management and filing systems.
* Knowledge of Microsoft office packages
* Knowledge of General Data Protection Regulations
Qualifications
4 GCSE’s Grades A-C to include
English Language (or equivalent
Qualification) plus 1year’s
Secretarial /admin /clerical experience.
OR
NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin /clerical experience.
OR
2 year’s secretarial /admin /clerical experience