JOB REF: OR4434
Denbighshire County Council
Job title: Administrator Level 3 - Admin & Clerical
Employment type: Temporary
Target start date
27 Jan 2025
Hours per week
37.5
Rate - PAYE: £11.44 per hour
Limited/Umbrella: £14.10 per hour
Job location
County Hall, Ruthin, Ruthin, Denbighshire, LL15 1 YN, United Kingdom
Job description
Title: Administration Officer
this post is full time until June 2025 working 37 hrs per week on a rota basis which include the following working patterns - 8:30 - 4:30, 8:45 - 4:45 and/or 9 - 5pm.
It involves meeting and greeting of staff, customer and visitors to County Hall, Ruthin.
Help with enquiries, contacting staff ad making payment (balancing cash at the end of the day) Will be expected to use specific IT systems as appropriate and handle post ad deliveries as per the proceeds
JOB PURPOSE
Under the guidance of senior staff: be responsible for undertaking administrative, financial, organisational processes within the service / directorate. Assist with the planning and development of support services.
PRINCIPAL RESPONSIBILITIES
Deal with complex reception/visitor etc. matters.
- Contribute to the planning, development and organisation of support service
systems/procedures/policies.
- Coordinate events as required.
- Manage manual and computerised record/information systems.
-Collate data/information and produce reports/information/data as required
-Collate complex documents and other IT based tasks.
-Provide administrative and organisational support to other staff.
-Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet)
- Provide administrative and organisational support including minute taking.
- Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
- Provide guidance and support to staff and others.
- Arrange, attend and participate in regular meetings .
- Participate in training and other learning activities and performance development as required.
-Be responsible for petty cash as and when required.
-Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
- Ensure confidentiality is maintained at all times.
- Undertake other relevant duties as agreed by Line Manager.
QUALIFICATIONS & EXPERIENCE
- Experience of development, management and operation of administrative systems.
- NVQ 3 or equivalent qualification or experience in relevant discipline.
- Excellent numeracy/literacy skills.
- Excellent communication skills
KNOWLEDGE & SKILLS
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Excellent ICT skills.
- Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
- Ability to self-evaluate learning needs and actively seek learning opportunities.