This job will provide you with an opportunity to further your career alongside some of the best and most passionate technology experts from around the world in a leading company within the test, measurement and data analytics industry. You will be a strong contributor collaborating closely with colleagues from various business functions.
At HBK, we live up to our three values: Be True, Own It and Aim High. We believe in absolute integrity – it’s how we win for stakeholders, the environment and each other. We believe in teamwork and keeping our promises – to ourselves and others. Finally, we believe in being bold and positive. This is how we perform at our best and achieve greater success.
The position
HBK is currently looking for PMO Program Management officer for a permanent or 2 years temporary position, to join our Legato Transformation program team, implementing our new business processes and technology SAP S/4HANA/ERP system and Salesforce/CRM system, enabling HBK to optimize how we operate across all our global sites. The Program Management officer, reporting to the Program Director, plays a pivotal role in ensuring, that we deliver to our promise.
In this role, you will work closely with the Transformation Leadership team, Work Stream Leads, Global Process Owners, and external vendors to ensure that all adheres to our approved Governance foundation, assist stakeholders and engage with these, provide tools and techniques and assist stakeholders in governance understanding and - adherence – a central part of our entire delivery team.
This role is well suited to an experienced candidate looking to support HBK’s strategic ambitions over the next years, and being a part of the opportunity to provide assistance on current procedures and governance.
The incumbent will ideally be based in our office in Virum, Denmark although other European locations can be considered for the right candidate. In line with our ‘Work From Anywhere’ approach, flexible home working applies to all of our locations
Primary responsibilities
Your daily work includes:
1. Ensure that the Legato team members use the right tools and techniques (understanding how to operate through levels of ownership, PMO processes, escalation forums and ad hoc trainings)
2. Drive for a single source of truth; with transparency in plans, status, risks, issues
3. Keep an eye on the future as well as an eye on the present – making sure we are ready for the next set of activities at the right time and act on early warning signs of challenges ahead
4. Act as a central engine for the program – connecting our teams across organizations
5. Provide insights to the Program leadership team – present complex information in a clear, meaningful and accurate way to all levels of stakeholders
6. Onboarding of program management team
7. Change control management, implement change control process and track change requests approval and rejects
8. Being involved in the impact assessment to the baseline scope, timeline, budget and business case performed by our implementation partner
9. Quality Management and Quality Assurance, i.e., Stage Gate reviews
Other elements includes:
10. Track of program milestones and ensuring compliance of program governance, towards effective execution of deliverable approval tracking process, etc.
11. Facilitation and oversight of process for items affecting Scope (design), Services and budget changes to the baseline.
12. Assisting change request owners through the process
13. and governance providing support to the team members on the individual RAIDD items
14. Program reports to different stakeholders, including management reporting
15. Stage exit and entry Gates governance and tracking for HBK
16. Coordinate preparations for the next phase of the program whilst the current phase is getting close to an end
17. Maintain overview of project risk register in the RAIDD, to ensure those risks are effectively being reviewed to minimize their impact on schedule and scope of the workstreams and program
Methodology, resource mgmt., risk mgmt., change control, quality mgmt., governance, status reporting, plans
Professional qualifications
The ideal candidate has the following:
18. Extensive Project Management experience, including supporting complex projects
19. Prior experience working in an international environment
20. Previous exposure to an ERP implementation project is favored
21. Prior stakeholder management experience at various levels in an organization, including C-level
22. Excellent English skills
Personal skills
23. Excellent organizational skills
24. Strong stakeholder management skills across seniority levels
25. Natural proactivity and eagerness to learn
26. Excellent communication skills