ROLE PROFILE
The WHY
This role is crucial in maintaining accurate financial records, supporting the preparation of reports, and ensuring compliance with financial regulations. The Finance Assistant will have a strong understanding of accounting principles and a proactive approach to problem-solving.
ROLE ACCOUNTABILITY
The WHAT
Responsible for:
Bookkeeping and Record Maintenance
1. Recording daily financial transactions, including invoices, receipts, and payments.
2. Reconciling bank statements, credit card statements, and control accounts.
Accounts Payable and Receivable
1. Issuing and tracking customer invoices and following up on overdue accounts.
2. Assisting in resolving payment discrepancies and customer queries.
3. Processing supplier invoices ensuring accurate coding to nominals and cost centers.
4. Reconciling supplier statements to ensure all payments are accounted for.
Financial Reporting and Support
1. Assisting in the preparation of monthly, quarterly, and annual financial reports.
2. Supporting the Finance Controller and/or Finance Director with budgeting and forecasting activities.
3. Assisting in preparing documentation for audits and tax filings.
Administrative Duties
1. Supporting administrative tasks as required by the finance team.
Accountable for:
1. Maintaining accurate and up-to-date financial records using Xero.
2. Processing invoices and ensuring timely payments to suppliers.
3. Organising and maintaining financial records and documentation.
4. Ensuring compliance with company policies and financial regulations.
5. Accuracy within Finance processes and systems; ensuring data is maintained and generation of reporting.
6. Identifying trends, gaps, or potential issues; communicating relevant information and escalating where there is a possible impact for stock or sales.
KNOWLEDGE, SKILLS & EXPERIENCE
The HOW
Essential Skills & Experience:
1. Proven experience as an Accounts Assistant, Bookkeeper, or in a similar role.
2. Solid understanding of basic accounting principles and practices.
3. Proficiency in accounting software (e.g., Xero) and MS Office, particularly Excel.
4. An analytical mind with a commercial focus and attention to detail.
5. Ability to self-manage and organise, given competing deadlines and priorities.
6. Strong communication skills - both written and verbal.
Preferred Skills & Experience:
1. Good organisational skills; the ability to prioritise tasks and meet deadlines in a fast-paced environment.
2. Independent but enjoy working in a team and have a flexible approach to working.
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