Office Manager
A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.
Full Time & Office Based (Wardle, Cheshire CW5)
Salary up to £35k (negotiable depending on experience)
33 days holiday, Contributory Pension, Private Healthcare
Established in Wardle England, Martin Renewables Solutions Ltd (MRS) is a wholly owned subsidiary of Martin GmbH Germany. Martin services the energy-from-waste (EfW) industry by providing engineering, design, consulting, planning and general contracting services. In addition, it offers products for boiler systems as well as flue gas treatment (LAB), plant modernization, equipment overhaul, repair and maintenance services. Martin has been serving the UK market for over 40 years and its recently established subsidiary MRS will expand its support with its local presence.
An exciting opportunity to be an integral part of the team, the Office Manager will be primarily responsible for MRSs daily bookkeeping and accounting activities as well as for front office administrative support to our Sales, Technical Service and Warehouse Operations staff.
General Bookkeeping and Accounting Responsibilities
Executes accounting/bookkeeping/bank reconciliations duties using SAP Business One software and interfacing with MRSs external accountants
Supporting external accountants with monthly transmittals of receipts and documents
Preparing and posting journal entries (sales, purchasing, payments and receipt, payroll posting etc)
Compiling financial data for external accountants
Filing and remitting sales taxes and other financial obligations
Reviewing and issuing purchase orders and invoices for accuracy and completeness
Checking incoming and outgoing payments for accuracy
Managing Accounts Payable and Receivable
Preparation of VAT returns
Invoicing MRSs customers and monitor payments accuracy
Processing employee expenditures
Supports the operational business with issuing purchase orders or order confirmations
Compiling reports on sales, expenditure, marketing and other accounting activity for senior management
Additional responsibilities include but are not limited to:
Oversee the induction of new staff on site (whether permanent or temporary/agency)
Maintaining general office records and files
Working closely with staff to ensure office and warehouse efficiency
Acts as liaison with MRSs Headquarters (Martin GmbH) as well as vendors, including IT, payroll, HR benefits, and equipment services
Manage the UK visa sponsorship license and sponsorship management system
Provides administrative support to staff in the parts quotation/order processes
Oversees the upkeep of the office facilities and equipment.
Coordinates travel arrangements
Coordinates company meetings and events
Managing incoming post and ensuring that queries are allocated to the correct department
Supporting management with customized reports.
Preparing A/R statements, help customers with account inquiries, maintain a customer database
Working with vendors to resolve disputes or discrepancies
Communicating with the corporate home office support personnel located in Munich Germany
Control of Payroll accuracy (overtime, bonuses, sick leave etc)
Manage office staff training records
Manage office safety and insurance inspections
Team Worker, must be able to work in a small team to achieve goals
Person Specifications & Qualifications
Education: Bachelors or Associate degree preferred. As a minimum, a High School diploma is required with a minimum of 5 years of administrative experience
Experience of day-to-day business accounting tasks AAT qualification would be advantageous but not essential
Must have proficient computer skills including Microsoft Office Suite
SAP Business One experience would be advantageous
Must have strong written and oral communication skills
Fluent in German advantageous
High level of discretion and confidentiality
Must have a positive attitude and strong interpersonal skills
Strong desire for continued growth and learning
Strong mathematical and analytical skills
Proven ability to handle multiple projects simultaneously
Ability to read and analyze financial reports
Attention to detail and follow-up skills are critical
Experience in international billing is advantageous
This is a broad role for an enthusiastic individual with a willingness to develop and grow with the business.
If you feel this role looks right for you and you feel you can contribute to our business growth plans and want to join our team, its time to get your application started. Please apply through this advert with an up to date CV and covering letter stating why you feel you are suitable for the role, also detailing your salary requirements.
Deadline for applications: Monday 24th February 2025 (although applications will be reviewed as they come in)
(This is likely to be a 2-Stage Interview Process with the 2nd interview including at least a Psychometric Assessment and one presentation).
NO AGENCIES PLEASE
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