Grade UE04: £25,433 - £28,081 per annum, pro-rata as part-time
(This pro-rates to £20,346.40 with progression up to £22,464.80 per annum, based on 28 hours per week)
University Secretary’s Group/Student Experience Services/Institute for Academic Development
Part-time: 28 hours per week (0.8 FTE)
Open-ended: permanent
The Opportunity:
The Institute for Academic Development (IAD) are looking for a suitably experienced and motivated individual to join our small events operations sub-team, within our wider Operations and Projects team. The post holder will provide general support for the planning and delivery of running in-person and online training courses or events, collating management information, distributing publicity materials, and supporting routine operational admin tasks.
On a day-to-day basis, the post-holder’s example tasks may include: gathering and checking workshop details from tutors and teaching staff; setting up workshops and events for booking on various in-house systems; updating the event planning admin records; all aspects of pre- and post-workshop administration; moderating online workshops; marking event attendances and collating event feedback; answering or escalating email queries from workshop attendees and tutors; updating monthly newsletters and similar promotional materials; some general office responsibilities such as receiving parcels, greeting visitors, and answering telephone enquiries.
This role requires strong personal organisational skills, excellent attention to detail, good time-keeping, and the ability to learn, understand and follow a range of standardised operational administrative procedures. We will provide on-the-job training and written guidelines for our in-house systems and operational ways of working.
The Institute for Academic Development is located in Edinburgh’s beautiful Old Town. We are a medium-sized support service department of 45–50 staff based in a modern University complex, just off Holyrood Road. We are just a 5-10 minute walk from the central Waverley train station and Princes Street area, thus have excellent bus and train link access.
We are open to hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working. We will require that this specific post holder works on campus in the office a minimum of 2 days a week, these two days will likely be Mondays and Tuesdays. The 28 hours could be split over 4 or 5 days. The start time of the working day would not be later than 9am.
Informal enquiries about the roles may be made to Sam Canning sam.canning@ed.ac.uk Please note, the University is closed between 24th December and 2nd January inclusive and there will be no responses to applicant enquiries during that time.
Your skills and attributes for success:
Vocational qualifications (N/SVQ 2/3, ONC or equivalent) and/or relevant work experience.
Experience of event management .
Experience of using, and learning, online tools and systems.
Experience of working as part of a team and the ability to be flexible and embrace change.
Excellent written, verbal and IT skills.
Good organisational and administrative skills.
Accuracy and attention to detail.