Job summary Join our dynamic team at Foundry Healthcare Lewes as we strive to deliver exceptional care to our community. As the Premises and Facilities Lead you will help to ensure the proactive up-keep of Foundrys four General Practice sites. Working closely with each of the four Site Co-ordinators, you will trouble shoot issues and respond to queries relating to maintenance and repair as well as ensuring sub-contracted services and utilities are good quality, effective and value for money. This role includes line management responsibilities. Main duties of the job Support the Business Services Manager in Finance Aspects, CQC audits and obtaining quotes for repairs within practices. Ensure that safety checks are carried out according to guidance / protocols in place. Work with Infection Control Leads, Site-Coordinators and teams to ensure sites are clean and resolve any key issues. Build and develop relationships with staff and workmen for urgent repair works. About us Foundry is a single Practice PCN serving a population of circa 29,000 patients in the Lewes and Ringmer area of East Sussex. We operate from three surgery sites in Lewes and one in Ringmer, a mixture of both purpose built and converted buildings. Foundry aims to provide consistently excellent primary care to our local population and to develop a comprehensive population health management approach with our patients and partners. Date posted 03 February 2025 Pay scheme Other Salary £15.50 an hour Contract Permanent Working pattern Full-time Reference number A4054-25-0004 Job locations School Hill Medical Practice 33 High Street Lewes East Sussex BN7 2LU St. Andrews Surgery Southover Road Lewes East Sussex BN7 1US River Lodge Surgery Malling Street Lewes East Sussex BN7 2RD Anchor Field Surgery 38 Anchor Field Ringmer Lewes East Sussex BN8 5QN Job description Job responsibilities Building Management -In collaboration with the Site Co-ordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to. -Ensure cleanliness of sites is maintained; working with Infection Control leads, Site Co-ordinators and existing teams to identify and resolve issues. -Carrying out minor maintenance and ad-hoc duties such as moving furniture / equipment / goods around the sites. Moving more heavy goods only after appropriate training and with due attention to Risk Assessment; or with support from appropriate contractors. -Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner. Deal with any daily issues with contractors as they arise. -Oversee any building works; liaising with landlords and / or external contractors to ensure that contractors operate in line with agreed specifications, plans and deadlines. -Lead on all office moves ensuring that there is effective pre planning for movement of existing office equipment & delivery of new equipment & furniture. -Advise on and support options for configuring clinical and other services in line with premises availability. -Lead on appropriate new venue or delivery location searches for project areas, working closely to identify their needs and consider service limitations & constraints when reviewing venue suitability. Compliance -Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation. -Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella and water temperature checks, risk assessments and fire safety. -Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes. -Contribute to CQC records and audits; supporting reporting as required. -Ensure calibration and maintenance schedules for medical equipment are met; as well as arranging ad hoc repairs as required. -Attend internal meetings as required Finances -Deliver effective procurement within the organisation, obtain best price & contracts for the supply of utilities / cleaning contracts / intruder alarms / office furniture and equipment supplies. -Obtain a minimum of 3 competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundrys financial processes in the discharging of responsibilities. -Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement. Job description Job responsibilities Building Management -In collaboration with the Site Co-ordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to. -Ensure cleanliness of sites is maintained; working with Infection Control leads, Site Co-ordinators and existing teams to identify and resolve issues. -Carrying out minor maintenance and ad-hoc duties such as moving furniture / equipment / goods around the sites. Moving more heavy goods only after appropriate training and with due attention to Risk Assessment; or with support from appropriate contractors. -Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner. Deal with any daily issues with contractors as they arise. -Oversee any building works; liaising with landlords and / or external contractors to ensure that contractors operate in line with agreed specifications, plans and deadlines. -Lead on all office moves ensuring that there is effective pre planning for movement of existing office equipment & delivery of new equipment & furniture. -Advise on and support options for configuring clinical and other services in line with premises availability. -Lead on appropriate new venue or delivery location searches for project areas, working closely to identify their needs and consider service limitations & constraints when reviewing venue suitability. Compliance -Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation. -Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella and water temperature checks, risk assessments and fire safety. -Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes. -Contribute to CQC records and audits; supporting reporting as required. -Ensure calibration and maintenance schedules for medical equipment are met; as well as arranging ad hoc repairs as required. -Attend internal meetings as required Finances -Deliver effective procurement within the organisation, obtain best price & contracts for the supply of utilities / cleaning contracts / intruder alarms / office furniture and equipment supplies. -Obtain a minimum of 3 competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundrys financial processes in the discharging of responsibilities. -Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement. Person Specification Experience Essential Previous experience of facilities management Previous experience of dealing with contractors Basic DIY and maintenance skills Line Management experience Desirable Previous NHS facilities experience An understanding of general practice Knowledge and Skills Essential Driving Licence - have their own car to travel between sites DBS Check Demonstrates effective communication both written and verbal Prioritising workload effectively in a fast paced environment Motivated with ability to show initiative; being proactive and responsive to changing business needs Ability to work effectively with minimal supervision, but as part of a team Excellent attention to detail, organisation and planning skills Evidence of team working The ability to be self-motivated with a can-do attitude; evidenced working under own initiative Trustworthy, honest, reliable, caring and sympathetic Desirable Knowledge of CQC requirements relating to role Understanding of General Practice Person Specification Experience Essential Previous experience of facilities management Previous experience of dealing with contractors Basic DIY and maintenance skills Line Management experience Desirable Previous NHS facilities experience An understanding of general practice Knowledge and Skills Essential Driving Licence - have their own car to travel between sites DBS Check Demonstrates effective communication both written and verbal Prioritising workload effectively in a fast paced environment Motivated with ability to show initiative; being proactive and responsive to changing business needs Ability to work effectively with minimal supervision, but as part of a team Excellent attention to detail, organisation and planning skills Evidence of team working The ability to be self-motivated with a can-do attitude; evidenced working under own initiative Trustworthy, honest, reliable, caring and sympathetic Desirable Knowledge of CQC requirements relating to role Understanding of General Practice Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Foundry Healthcare Lewes Address School Hill Medical Practice 33 High Street Lewes East Sussex BN7 2LU Employer's website https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)