About the Role
We are seeking a highly organized and detail-oriented Executive Assistant to join our team at the Ellison Institute of Technology Oxford. As a key member of our senior leadership team, you will provide administrative support to the Director and other senior executives, ensuring seamless execution of their duties and responsibilities.
Key Responsibilities
* Manage and prioritize the Senior Role Holder's calendar, scheduling meetings, appointments, and travel arrangements.
* Handle phone calls, emails, and other forms of communication on behalf of the Senior Role Holder, ensuring prompt and professional responses.
* Collate information, write reports, and prepare meeting packs and associated information.
* Provide summary documents and undertake follow-up with stakeholders to address agenda items and action points.
* Attend meetings with and in the absence of the Senior Role Holder, deputizing for them and representing the Institute.
* Take detailed notes and minutes in meetings to provide accurate summaries of topics and clear action points and outputs.
Requirements
* Proven work experience as a senior administrator or executive assistant, or similar role, supporting most senior executives and leadership teams.
* Minute taking and creation of action points.
* Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
* Strong verbal communication skills.
* Excellent written English with attention to detail, grammar, and formatting of all correspondence types.
* Excellent organizational and multitasking skills.
* Tenacious and relentless in approach to challenges and problems-solving to deliver a solution.
* Able to work with and influence external stakeholders and third parties to deliver required results and solutions.
* Self-starter and focused.
* Discretion and confidentiality are paramount.
About Us
The Ellison Institute of Technology Oxford is a new interdisciplinary research and development facility that bridges The Oxford Science Park and Littlemore. We are guided by world-leading scientists and entrepreneurs, seeking to accelerate innovation by driving scientific and technological advancements across four humane endeavors: health and medical science, food security and sustainable agriculture, climate change and clean energy, and government innovation and the era of artificial intelligence.
We strive to build a supportive environment where everyone feels confident taking creative risks toward innovation. We value emotional intelligence and communicating with empathy and respect for others. We foster a team that is curious, has a deep sense of commitment, responsibility, and the resilience needed to achieve excellence.