Cover Co-ordinator & Data/Exams Admin/Student Services Admin Assistant (Skipton Girls High School)
Location: North Yorkshire, UK
Salary: NSAT Grade E, SCP 6 to 8 £25,183 to £26,409 FTE. Actual salary £21,589 to £22,640 per annum.
Education Phase: Secondary
Working Pattern: Full-Time
Contract Type: Permanent
Application Deadline: Monday, 3rd February 2025
Interview Date: Wednesday 5th February 2025
About Us
About Skipton Girls High School
At Skipton Girls’ High School, we provide an excellent and challenging education which seeks to enable all students to make maximum progress in their learning and gain a great sense of personal development and achievement. We strongly believe in personalisation and encouraging enquiring minds. The school highly values the importance of developing a community environment in which mutual respect and individual talents are nurtured.
About Northern Star Academies Trust
We are a mission-driven Multi-Academy Trust, with an unwavering commitment to nurture learning in a sustainable environment so that our whole community can thrive, aspire and succeed. We offer access to a professional and supportive community of academies, fellow senior leaders, and mentors to help develop and progress your career. Each school in our Trust is unique and all of our primary and secondary academies are rated ‘good’ or ‘outstanding’ by Ofsted.
Job Description
Skipton Girls' High School is looking to appoint a self-motivated, optimistic and driven individual to join our team. This is a varied role where the successful candidate will work in our Data and Exams Team Monday to Thursday 7.30am until 3.30pm and Fridays in the Student Services team, 8am until 4pm. This is a term-time only post plus one week. This post is flexible and we are willing to consider a job share.
Main Duties / Key Responsibilities
Cover and Re-Rooming Co-ordination
1. Collaborate with the Assistant Headteacher and SLT to plan and manage cover efficiently, adhering to the SGHS Cover Protocols. This includes prioritising internal cover supervisors and utilising staff with allocated cover periods before considering external resources, ensuring a cost-effective service.
2. Oversee the arrangement of teaching staff cover, ensuring accurate records of all cover, including day-to-day absences, are maintained in Arbor. Engage supply teachers when internal cover (including the casual bank of cover supervisors) is insufficient, following SGHS procedures.
3. With the support of the Data and Exams Manager, report on cover trends. Provide half-termly recommendations for improvement, ensuring compliance with SGHS protocols and making adjustments to improve cover allocation efficiency.
4. Manage and communicate room changes due to routine alterations or school events, ensuring all staff and students are informed in a timely manner.
5. Liaise with SGHS Educational Visit Co-ordinator (EVC) to ensure all staff of trips are accurately recorded in Arbor and the most efficient combinations of staffing are explored to reduce cover costs.
Data
1. Responsible for the development of individual reports using Assessment Manager – including the creation and maintenance of student report templates and behaviour for learning templates.
2. Creating/updating marksheets, aspects and result sets in Arbor Assessment Manager in accordance with best practice and school procedures.
3. Manage the end-to-end process for student reports as per the school procedures, including design of templates, chasing missing information, checking accuracy of reports, data and target grades, formatting and producing the reports and supporting documentation all within the set deadlines in the Data and Assessment calendar.
4. Oversee the processing of CTF files for new students and leavers in a timely manner.
5. Accurate and timely data inputting.
6. Along with the Data and Exams Manager, manage the annual data collection checking exercise, new student data collection and ensure any amendments are processed in a timely manner and in accordance with DfE guidance and data protection requirements.
7. Support the Data and Exams Manager with the delivery of reports including behaviour for learning and maintaining accurate student information in Arbor.
8. Responsible for the administration and delivery of celebration gatherings.
Examinations
1. Assist the Exams Officer in delivering the internal and external exams programmes including the processing of exam entries, data inputting/amendments/results/printing of timetables and seating plans.
2. Assist with the organisation and coordination of invigilators.
3. Liaise with staff, students, parents, invigilators and external organisations.
4. Assist on exam days with the arrangements for access students and the collation, checking of exam boxes and distribution of exam papers to exam boards.
5. Assist with the distribution of exam results and resit information.
6. Support maintenance of registers, collate attendance statistics and follow-up absences as agreed with Attendance and Student Services Manager.
7. Be a point of liaison between parents, students and teaching staff.
8. Provide information to individual groups of students as required.
9. Produce, collate and distribute publications to parents and students as agreed by Attendance and Student Services Manager.
10. Support maintenance of student files, together with any associated collation.
11. Collate notices for the daily student bulletin.
12. Assist with arrangements for parents’ evening, open evenings, celebration gatherings and other events.
13. Any other admin tasks as directed/supported by Attendance and Student Services Manager.
Please refer to the Job Description and Person Specification for full details.
* Employee Assistance Programme.
* Cycle to Work Scheme.
* Maternity, Shared Parental, Paternity, and Adoption pay.
* Onsite canteen.
* A huge range of discounts to help you save money across hundreds of the UK’s favourite high-street and online retailers through our lifestyle benefits provider Vivup.
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