Job Overview We are excited to offer an opportunity for a Workforce/Rota Coordinator (Band 5) to join the Medicine department at Frimley Park Hospital. In this vital role, you will be responsible for managing medical rotas and workforce planning to ensure the department runs smoothly and efficiently. We are looking for a highly organised, proactive individual who thrives in a fast-paced environment and is committed to supporting the delivery of safe, high-quality patient care. This is a full-time, permanent position, providing an excellent opportunity to develop valuable skills while working in a dynamic and collaborative team. Main duties of the job The Workforce/Rota Coordinator plays a critical role within the Medicine Directorate, working closely with the Operation Manager, to ensure the smooth and efficient management of medical rotas. This position is vital for maintaining high standards of patient care by ensuring clinical activities are adequately and consistently staffed. Key responsibilities include managing and scheduling rotas for both elective and non-elective clinical activities, ensuring all shifts are covered to meet service demands. This includes overseeing on-call rotas to maintain service continuity and patient safety. The post holder is responsible for coordinating annual leave, study leave, and other absences for all grades of medical staff, ensuring appropriate cover is arranged to prevent disruption to clinical services. Additionally, the Workforce/Rota Coordinator supports recruitment processes, working with the Operations Manager and HR to address workforce gaps promptly. They also contribute to workforce planning and ensure compliance with rota regulations and working time directives. This role requires excellent organisational skills, attention to detail, and the ability to work collaboratively with consultants, junior doctors, and administrative teams. By effectively managing rotas and staffing, the Workforce/Rota Coordinator helps deliver safe, high-quality care while supporting the operational goals of the directorate. Working for our organisation Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo Detailed Job Description And Main Responsibilities For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy Person specification Qualifications Essential criteria Educated to degree level or equivalent relevant experience Desirable criteria Professional qualification Management Qualification Experience Essential criteria Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team Desirable criteria Experience of working in the NHS either in a hospital, private practice or for a GP Experience in a clinical setting Significant experience in complex administration within an acute hospital Skills & Knowledge Essential criteria Ability to prioritise and manage workload efficiently without a supervisor Working under pressure Ability to build credible relationships with all levels of medical staff and management Excellent organisation skills Excellent interpersonal skills Desirable criteria Knowledge of the 18-week RTT target Knowledge in rota planning Special Requirements Essential criteria Budgeting A commitment to ongoing personal development Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire. We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities. We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park. We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment. Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future. Apply online now