Facilities Administrator - Based either Carlisle or Whitehaven
The post holder will provide administrative support to the Facilities Management team directly, working alongside other administrative colleagues in the team.
This is a fast-paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. The job role activities are varied, and workload can be sporadic.
Great communication skills are essential.
Great organisational skills and ability to prioritise is a must.
Experienced in Microsoft Office.
Work Environment: Office Based, Carlisle or Whitehaven
Hours: Monday to Friday - Office Hours
The Facilities Department manages and provides Domestic, Catering, Portering, Reception/Switchboard, Customer Services, and Security, including contract/PFI management and quality assurance. This role will be working directly for the Catering Department. These services are provided to both internal and external customers to the Trust.
The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.
The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.
They will be responsible for prioritising various administrative duties e.g. managing department mailboxes, organising meetings and formal minute taking, electronic filing, updating staff ESR system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.
Previous experience in a busy administrative setting, using Microsoft Office Outlook, Word, and Excel is essential. Additional experience working within Catering or Facilities Management within an NHS setting would be advantageous.
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
Important Information:
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
The Trust is committed to safeguarding adults and children; therefore, if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction.
As part of one of the largest employers in the UK, NCIC future employees will have access to the following benefits:
* A lease car may be available for this position; further details will be provided upon appointment if applicable.
* 27-day holiday scheme rising to 33 after 10 years
* Flexible working Scheme
* Excellent opportunities for development
* Competitive NHS Pension scheme
* Access to NHS discounts with retailers and leisure companies
* EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
#J-18808-Ljbffr