Team Assistant - Job Description
Job Summary
We are seeking a highly organised and proactive individual to join our team as a Team Assistant for a Private Family Office.
This is an opportunity for someone to work with an efficient operations team and alongside first-class EAs.
Responsibilities
* The position will be extremely varied – not two days are the same; the ability to multitask and adapt is essential.
* Competent and able to communicate with Principles when EAs are away.
* Always be one step ahead, pre-emptive and reminding.
* Assisting with meticulous property management record keeping.
* Attending contractor servicing appointments offsite – reporting back to operations team.
* Prepare and organise documents, presentations, updating spreadsheets.
* Assisting with booking travel, appointments, restaurants, diary management, and errand running.
* Ability to manage and deliver on some ad hoc basic research projects, e.g., events management, complex luxury holidays.
* Be confident liaising with family members, domestic and office staff.
* High levels of cooperation with other team members and demonstrating a strong commitment to team values.
* Responsible for keeping the office immaculate, helping with reception cover, office orders, assisting with board lunches.
Experience/Requirements
* Strong team assistant experience, relevant hands-on experience preferred.
* Candidate must be looking for a role with longevity and growth.
* Driven, career-minded, hungry to learn and grow from within.
* Solution-driven - must be proactive and use initiative.
* Professional, hard-working, self-motivated, loyal, positive, committed.
* Personality fit is key: ability to work collaboratively as part of the wider team.
* Excellent organisational skills with strong attention to detail.
* Ability to multi-task, think laterally and multi-dimensionally.
* Must have excellent written and verbal communication skills.
* Uphold the strictest level of integrity, confidentiality, and discretion.
* Proficient in using tools and software such as Microsoft Office Suite, Zoom, Teams.
* Hands-on/muck-in attitude.
* Energetic and fun.
* This role is office-based 5 days per week.
Colville Search are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Colville Search, please do not hesitate to contact the consultant you deal with directly.
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