University Hospitals of Derby and Burton NHS Foundation Trust
The Administration Team Leader is a key member of the Dietetic team and is responsible for the day-to-day running of the Administration teams to facilitate the smooth and efficient running of the service.
Supporting the Operational Coordinator to ensure that all systems and processes are in place to meet the local and national targets and the continual development of process improvement of the service and encouraging others to be innovative and adaptable in their approach to change.
The post holder will be expected to work professionally to a very high standard, work autonomously, making decisions & offering advice & support to their team & be able to work to deadlines to meet Trust targets.
Our team is dynamic & constantly evolving to manage the demand & challenges of the service. We work closely together to ensure a friendly, positive & supportive environment whilst recognising individual development needs.
We would welcome applications from dynamic, self-motivated & enthusiastic individuals, combined with a strong work ethic and a sense of accountability along with a flexible approach to work & who fits with our ethos of continual improvement & delivery of the highest quality patient-centred care.
Main duties of the job
1. Responsible for the operational management of the administration processes and functions of the team.
2. Responsible for effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive secretarial service.
3. Responsibility for managing highly confidential, extremely sensitive information on a regular basis. Discretion required at all times.
4. Co-ordinate all Business Unit, Corporate meetings and off-site meetings including sending out the agenda and taking the minutes.
5. Responsible for monitoring and maintaining records for sickness and absence and annual/study leave across the Administration Team.
6. Act as a liaison between the management teams and functions across the Trust.
7. To provide comprehensive administration and IT support, using a range of IT applications to monitor, prepare and validate databases as appropriate producing accurate operational reports as appropriate for the department.
8. Undertaking any additional related project work as directed, including obtaining information from the internet, collation and reporting of survey data in order to produce reports and spreadsheets and organising and attending promotional events in conjunction with the managers.
Closing date of applications: 20 January 2025
Interview date: 3 February 2025
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
* Development opportunities, both professional and leadership development.
* On-going support from recruitment to when you join our team and beyond.
* Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.
Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Person Specification
Qualifications, Knowledge, Training and Experience
* A good standard of English to O'level/GCSE or equivalent and ability to demonstrate both written and verbal communication skills.
* Previous experience working in a busy/demanding administrative role.
* Experience of handling confidential/ highly sensitive information and a clear understanding of information governance and trust guidelines.
* Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel.
* Experience or understanding of working in a supervisory role.
* NVQ 3 in Business and administration or equivalent knowledge and skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals of Derby and Burton NHS Foundation Trust
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