Wroxham, United Kingdom | Posted on 25/11/2024
Responsibilities
* Coordination and administration of starters and leavers.
* Undertaking and recording keeping of ‘right to work’ checks for new starters.
* Preparing confirmation of change or addendum to contract letters.
* Employment reference requests and responses.
* Probation Review diary entries for managers and extension recorded where applicable.
* Scanning and digital filing.
* HR mailbox management, responding to queries in conjunction with HR Business Partners.
Recruitment
* Posting roles on e-recruitment platform (Zoho).
* Website job advert posting and removal.
* Career mailbox management, responding to applications and queries with guidance from HR Business Partners.
* Interview coordination and calendar invites to recruiting managers.
* CV and interview pack collation and issuing to recruiting managers.
* Onboarding planning and organising, such as diarising Health and Safety inductions.
HR System
* Enter new starters to the HR System (Bodet) and set up their profiles and holiday entitlement.
* System updates for change of roles, reporting lines and leavers.
* Absence management, amending absence records in conjunction with HR Business Partners.
* Temporary staff profile set-ups and management.
* System updates and data cleanse exercises.
General
* Support on improvements to HR processes and wider HR activities to enhance the service to the business.
* On-site noticeboards checks to ensure all HR material is current and up to date.
* Coordinator and support with events such as employee food offerings, recruitment open days, careers events, apprentice selection days, etc.
Requirements
Knowledge
* Knowledge and understanding of employment checks i.e. Right to work, not essential.
* Knowledge of HR/recruitment processes, desirable.
* Working knowledge of Microsoft Office.
Skills
* Strong IT skills, competent user of Microsoft Office i.e. Teams, Word, Excel and PowerPoint.
* Planning and organising.
* Customer service, specifically to internal customers i.e. employees and managers.
* Data analysis, able to review and manipulate/sort/filter data sets using Excel.
Experience
* Extensive administrative background in a small to medium-sized business.
* Letter drafting, reviewing and checking.
* Adobe Sign or similar.
* Recruitment and selection administration experience, not essential.
* HR/Recruitment system or similar system, as admin user experience.
Qualifications
* GCSEs to include Math and English or equivalent level.
* Microsoft Office trained or certified, desirable.
Other Requirements
* Able to travel to other Norfolk/Suffolk sites and on occasion other UK sites or venues.
* Current UK Driving License.
* Additional and or flexibility on hours may be required.
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