Job summary The South West Cleft Service, based at University Hospitals Bristol and Weston, is looking for a detail-oriented Data Administrator to support our multi-disciplinary team. As a service, we are required to submit clinic and outcome data to the national Cleft database (CRANE), as well as the Specialised Services Quality Dashboard on a regular basis. This postholder will be responsible for the accurate collection, input, and analysis of this data in addition to other role requirements. This will include liaising with patients and families in the service to maintain accurate records. This role is ideal for someone who is methodical, enjoys working with data, and is especially confident in using Excel. We are a fun and friendly multi-disciplinary team, passionate about providing quality care to people affected by Cleft Lip and/or Palate in the South West. If you're a collaborative team player with a passion for data, we'd love to hear from you. Main duties of the job The role is responsible for data management best practice, data quality standards, data security and protection, data hygiene, data import and export, and data analysis. Main duties include: Managing the CRANE database within the SW Cleft Service Promoting the use of the CRANE database and providing training and support for members of the team. To liaise with patients and families to ensure records are accurate and up to date. To promote best practice and ensure accurate data collection and input. To ensure that digital systems and processes within the department are consistently reviewed and improved. To produce ad hoc reports for members of the SW Cleft Service, as agreed by the Performance and Operations Manager. About us University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge. Date posted 27 February 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year pa pro rata Contract Fixed term Duration 12 months Working pattern Part-time Reference number 387-S4259-TJ Job locations Bristol Dental Hospital Bristol BS1 2LY Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Job description Job responsibilities For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy. Person Specification Knowledge and Experience Essential Experience of working with MS Office programmes (particularly Excel, Word and Access) at an expert level using SQL queries, VLOOKUPs and pivot tables. Experience of working with IT and information systems. Experience of analysing and interpreting complex information and communicating it to staff at all levels. High accuracy in all aspects of work and excellent attention to detail. Experience of data collection, collation, reporting, presentation, and interpretation. Excellent organisation skills and ability to manage and prioritise workload. Knowledge of the Data Protection Act and information governance principles. Experience in the design and delivery of database training to users at different levels. Desirable Experience of working in a multidisciplinary team. Experience of setting up and maintaining administrative systems and processes and contribution to Standard Operating Protocols. Skills and Abilities Essential Effective verbal and written communication skills High level of computer literacy. Ability to interpret and present statistical information clearly to staff at all levels. Ability to cope with pressure and multitask. Excellent time management skills and ability to efficiently prioritise conflicting demands. Commitment to high quality service delivery. Ability to work independently and use own initiative for large parts of working day. Aptitudes Essential A flexible and adaptable approach to work. Conscientiousness and reliability. Tactical and diplomatic approach to dealing with sensitive issues. Qualifications and Training Essential Educated to degree level or equivalent relevant experience. Evidence of continuous professional development. Person Specification Knowledge and Experience Essential Experience of working with MS Office programmes (particularly Excel, Word and Access) at an expert level using SQL queries, VLOOKUPs and pivot tables. Experience of working with IT and information systems. Experience of analysing and interpreting complex information and communicating it to staff at all levels. High accuracy in all aspects of work and excellent attention to detail. Experience of data collection, collation, reporting, presentation, and interpretation. Excellent organisation skills and ability to manage and prioritise workload. Knowledge of the Data Protection Act and information governance principles. Experience in the design and delivery of database training to users at different levels. Desirable Experience of working in a multidisciplinary team. Experience of setting up and maintaining administrative systems and processes and contribution to Standard Operating Protocols. Skills and Abilities Essential Effective verbal and written communication skills High level of computer literacy. Ability to interpret and present statistical information clearly to staff at all levels. Ability to cope with pressure and multitask. Excellent time management skills and ability to efficiently prioritise conflicting demands. Commitment to high quality service delivery. Ability to work independently and use own initiative for large parts of working day. Aptitudes Essential A flexible and adaptable approach to work. Conscientiousness and reliability. Tactical and diplomatic approach to dealing with sensitive issues. Qualifications and Training Essential Educated to degree level or equivalent relevant experience. Evidence of continuous professional development. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) Address Bristol Dental Hospital Bristol BS1 2LY Employer's website https://www.uhbw.nhs.uk/ (Opens in a new tab)