Job summary The postholder is required to provide administrative support across all aspects of training, working closely with the Head of HR and the Lead Partner for Training and Education. They will also provide support to the HR team and wider organisation with specific aspects of people management matters which could include onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service. The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times. Main duties of the job Support training function Support HR function Recruitment Documentation Record keeping General administration About us Overview of your organisation We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation. We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic. Benefits include: 5 weeks annual leave (pro rata for part time hours) Birthday Holiday Well-being day NHS pension Date posted 08 November 2024 Pay scheme Other Salary £26,000 to £28,000 a year Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number A1863-24-0056 Job locations Sunnybank Medical Centre Town Gate Wyke Bradford West Yorkshire BD12 9NG Shipley Health Centre Alexandra Road Shipley West Yorkshire BD18 3EG The Willows Medical Centre 8 Osbourne Drive Queensbury Bradford West Yorkshire BD13 2GD Job description Job responsibilities Job Description Job Title: Training and Education Co-ordinator Reports To: Head of Human Resources Role Overview The postholder is required to provide administrative support across all aspects of training, working closely with the Head of HR and the Lead Partner for Training and Education. They will also provide support to the HR team and wider organisation with specific aspects of people management matters which could include onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service. The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times. Responsibilities Provide assistance and administrative support on all aspects of training, including maintaining and overseeing training records. Liaise with the Lead Partner for Training and Education on all clinical training and with the Head of HR on non-clinical training. Co-ordinate training across the organisation with direction as required from the Lead Partner and Head of HR. Assist with support for medical students and provide a point of contact. Assist with the record keeping on all training matters including appraisals. Administer the apprenticeship portal for the organisation. Co-ordinate and deliver PLT events, liaising closely with the Lead Partner for Training and Education and COO. Support with internal and external HR related matters or requests. This may require direction and guidance from the HR manager or Head of HR. Be familiar with the HR system and maintain employees' records. Where necessary, ensure receipt of new joiner documentation, track, chase and prompt accordingly. This will include references, certificates, and relevant membership identification/numbers. If required, undertake and progress relevant DBS/background checks. Track and report to wider HR team any delays, gaps or concerns. Assist with the recruitment process including arranging interviews and facilities, drafting, and placing vacancy ads and communication with all relevant parties, e.g., recruiting manager/candidates. When requested, oversee onboarding including drafting offer letter and employment contracts Issue New Starter packs and record accordingly. When necessary, track induction and probationary review progress. Provide line managers with prompts in the appropriate timescale. Report delays to HR Manager and Head of HR. On request. assist HR colleagues providing note taking in meetings. This will include capability, ill health & absence, investigatory and disciplinary hearings. Drafting and issuing documentation and letters for all employee related matters. Support and assist with ad-hoc HR projects. Any other duties assigned by line manager and Head of HR. Safeguarding Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Colleagues should ensure that they are aware of our policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is each individual colleagues responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Colleagues should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy. Job description Job responsibilities Job Description Job Title: Training and Education Co-ordinator Reports To: Head of Human Resources Role Overview The postholder is required to provide administrative support across all aspects of training, working closely with the Head of HR and the Lead Partner for Training and Education. They will also provide support to the HR team and wider organisation with specific aspects of people management matters which could include onboarding, recruitment, maintaining employee records, absence management/recording, assisting with payroll processing and provision of a professional administrative service. The postholder will consistently demonstrate accurate written, verbal, and interpersonal communication skills and communicate with all colleagues in an effective and efficient manner. Additionally, the postholder will demonstrate excellent organisational and time management skills and prioritise own workload whilst continuously communicating with line manager to ensure daily, weekly, monthly, and key tasks are being progressed. The postholder will respect and uphold strict confidentiality at all times. Responsibilities Provide assistance and administrative support on all aspects of training, including maintaining and overseeing training records. Liaise with the Lead Partner for Training and Education on all clinical training and with the Head of HR on non-clinical training. Co-ordinate training across the organisation with direction as required from the Lead Partner and Head of HR. Assist with support for medical students and provide a point of contact. Assist with the record keeping on all training matters including appraisals. Administer the apprenticeship portal for the organisation. Co-ordinate and deliver PLT events, liaising closely with the Lead Partner for Training and Education and COO. Support with internal and external HR related matters or requests. This may require direction and guidance from the HR manager or Head of HR. Be familiar with the HR system and maintain employees' records. Where necessary, ensure receipt of new joiner documentation, track, chase and prompt accordingly. This will include references, certificates, and relevant membership identification/numbers. If required, undertake and progress relevant DBS/background checks. Track and report to wider HR team any delays, gaps or concerns. Assist with the recruitment process including arranging interviews and facilities, drafting, and placing vacancy ads and communication with all relevant parties, e.g., recruiting manager/candidates. When requested, oversee onboarding including drafting offer letter and employment contracts Issue New Starter packs and record accordingly. When necessary, track induction and probationary review progress. Provide line managers with prompts in the appropriate timescale. Report delays to HR Manager and Head of HR. On request. assist HR colleagues providing note taking in meetings. This will include capability, ill health & absence, investigatory and disciplinary hearings. Drafting and issuing documentation and letters for all employee related matters. Support and assist with ad-hoc HR projects. Any other duties assigned by line manager and Head of HR. Safeguarding Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Colleagues should ensure that they are aware of our policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is each individual colleagues responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Colleagues should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy. Person Specification Qualifications Essential Minimum of GCSE grade A to C in English and Maths Ideally some form of HR or Training qualification, although worked experience is more important. Experience Essential Previous experience working as part of a Training and.or HR team in a dynamic and busy Training or HR environment. Demonstrable experience and concise understanding of strict confidentiality. Ability to communicate at a number of levels with confidence and gravitas. Excellent written and verbal communication skills with the ability to always demonstrate empathy and act courteously. IT literate with working knowledge of Microsoft Office applications. Able to work on own initiative and under pressure, prioritise workload and function as a team member. The ability to work flexibly is essential. Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively. Flexible approach to working hours and location. It may be necessary for the postholder to attend any location within the footprint of the organisation hence possession of a UK driving licence. Personal Attributes Essential The postholder will be diplomatic and considered, demonstrating integrity and honesty, be highly motivated and willingness to learn and develop skills. It is the postholders responsibility to seek guidance and coaching to continuously develop skills, knowledge, and experience. The postholder will function as an advocate for the organisation, always portray a professional image and contribute to continuously improving all aspects of the organisation and the service provided Person Specification Qualifications Essential Minimum of GCSE grade A to C in English and Maths Ideally some form of HR or Training qualification, although worked experience is more important. Experience Essential Previous experience working as part of a Training and.or HR team in a dynamic and busy Training or HR environment. Demonstrable experience and concise understanding of strict confidentiality. Ability to communicate at a number of levels with confidence and gravitas. Excellent written and verbal communication skills with the ability to always demonstrate empathy and act courteously. IT literate with working knowledge of Microsoft Office applications. Able to work on own initiative and under pressure, prioritise workload and function as a team member. The ability to work flexibly is essential. Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively. Flexible approach to working hours and location. It may be necessary for the postholder to attend any location within the footprint of the organisation hence possession of a UK driving licence. Personal Attributes Essential The postholder will be diplomatic and considered, demonstrating integrity and honesty, be highly motivated and willingness to learn and develop skills. It is the postholders responsibility to seek guidance and coaching to continuously develop skills, knowledge, and experience. The postholder will function as an advocate for the organisation, always portray a professional image and contribute to continuously improving all aspects of the organisation and the service provided Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Affinity Care Address Sunnybank Medical Centre Town Gate Wyke Bradford West Yorkshire BD12 9NG Employer's website https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)