Job Description
Kenna Recruitment has an exciting new position with one of the UK's largest and most prestigious developers. Based in their stunning Winchester Head Office, this role offers the perfect chance to advance your career and grow within a highly respected organization.
Overview:
To maintain/update the Document Control system and provide a full and professional administrative support service to the Technical Team and the Technical Director.
Key responsibilities:
* To provide and be fully responsible for the maintenance and upkeep of the Document Control on Viewpoint / 4Projects.
* Provide initial Viewpoint training to new members of staff to the Region
* This maintenance and upkeep to also include the Technical files on Staines Drive
* Ongoing support for business on Viewpoint
* Assist with the preparation of Home User Guides & O&M Manuals etc.
* Set up diary notes two weeks ahead to ensure we never miss having an up to date certificate
* Present Tracker monthly for review and escalation to Technical Director or Head of Technical, when necessary.
* Assist with the set up of standard Trackers/Spreadsheets, e.g. Schedules of Accommodation, Schedules of External Materials, Room size schedules, Postal Address Schedules.
* Meet and greet visitors, taking calls and directing as required
* Prepare tea, coffee and organise lunches for meetings.
Key Skills / Experience:
* High level of proficiency in various computer packages/software including MS Office Products - Word, Outlook, PowerPoint and Excel is essential
* Manage and prioritise workload and tasks in accordance with the business need.
* As would be expected in the Technical Department, a high degree of accuracy and attention to detail is a pre-requisite of this role.
What can we offer you:
* Salary between £35,000 - £40,000
* Annual bonus
* Private healthcare
* Pension scheme