Workplace services coordinator

THIS IS A 6 MONTH CONTRACT. INSIDE IR35.


WORKING HOURS: 32 hours per week (Mon to Thu working 8 hours a day)


CXC are working with a global service provider who are looking for a Workplace Services Coordinator.


The Workplace Services Coordinator reports to the Senior Manager for EMEA Workplace Services Team and is responsible for providing a supportive and professional office environment by welcoming visitors and supporting all employee-facing services within the workplace. Dealing with general operational administration and workplace service requests effectively and professionally in an organised manner. The ability to multitask and have excellent organisational skills to enable efficient coordination of a wide range of workplace services within an office environment is key to this role.


Duties:

· Coordinating day to day soft services operations and ensuring office aesthetics are best in Industry.

· Coordinating processes to ensure offices are run in a smooth, efficiently and in an organised and professional way and are best in class.

· Maintaining inventory records, focus on reducing wastage as required and ensuring expenses are as per the approved budget.

· Coordinating with different stakeholders in event planning, understand all aspects and ensuring each event (both in-house & outside) are managed flawlessly.

· Coordinating PPM (Planned, Preventative, Maintenance)

· Arranging of required set up for both internal and external events (as required) as per business requirement.

· Coordinating for required meetings to ensure that expectations are clear with business and a smooth experience is provided to the user.

· Collaborate with global WPS team members to innovate programs to help enhance the office experience.

· Partner with global WPS events team to host activities, events, and initiatives.

· Work with property owner/vendors to ensure office space is kept up to standards (cleaning, safety, etc.) and health and safety requirements are compliant.

· Coordinate and action Workplace tickets.

· Manages own workload with limited supervision.

· Maintain office supplies and schedule servicing in office machines such as copiers and printers, coffee machines and other office equipment.

· Provide support to visitors, and reception services.

· Assist with orientation of new employees to familiarize them with office layout and amenities.

· Complete scheduled audits to ensure general office space and conference rooms are clean and adequately supplied.

· Assist with shipping and receiving as needed.

· Maintain office signage/posters.

· Keeping track of PO, on-time payments in line with respective agreed terms and conditions.

· Help manage the expense as per approved budgets.

· Performs other duties as assigned.


Minimum Qualifications

· 3+ years of related experience working in a corporate environment.

· Ideally be degree level educated.

· Advanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint) is required.

· Demonstrate excellent customer service, interpersonal and communication skills.

· Demonstrated efficient work methods and an ability to handle multiple tasks in a fast-paced and challenging environment with limited supervision.

· Organized and can work independently.

· Strong organizational and presentation skills.

· Must be a team player with excellent organizational and multitasking abilities.

· Good verbal & written communication skills.