Responsible for gathering, collating, sorting, assisting, and maintaining the financial records of the company and all associated compliance work, under the guidance and direction of the finance director.
Key responsibilities
• Process weekly and monthly payroll into Xero software
• Upload pension contributions to provider
• Update employee list monthly
• Bank Reconciliations
• Credit card reconciliations to ensure all receipts are received and VAT is accounted correctly.
• Set up and Verify subcontractors on Xero
• Process CIS subcontractor invoices
• Process and submit monthly CIS Returns
• Monitor and Reconcile Supplier Statements to Xero Supplier Accounts.
• Match approved purchase orders to supplier invoices in Xero Accounting.
• Maintain the company purchase and sales ledgers.
• Raise Sales Invoices
• Debtor control, using a proactive approach to ensure they are paid on time.
• Processing supplier payments to ensure all suppliers are paid on time.
• Email remittance advices to suppliers
• Monitor Accounts Mailbox for all supplier/customer queries and action in a timely manner
• Debtor control, using a proactive approach to ensure they are paid on time.
• Maintain relationships with customers and suppliers; handle incoming/outgoing phone calls and emails.
• Complete ONS Surveys
• Record all energy usage invoices on utility spreadsheet and query any significant over usage per user.
• Support the finance team with fleet vehicle management.
• Support the finance team with cover for the Receptionist during annual leave.
• Support the finance team with any other ad-hoc duties.