Job responsibilities KEY RESULT AREAS/MAIN DUTIES AND RESPONSIBILITIES: Works autonomously as administration services leader supporting the Executive team at the Host organisation with the ability to use own judgement, initiative and analysis Personal Assistant to Executive team receiving and providing complex and sensitive information Supplies ordering, purchase orders and finance administration 3.1. Administrative leadership 3.1.1 Act as an ambassador for the contribution the administration team makes to RRDN strategic and operational objectives.3.1.2 Line manage, develop, train and mentor administrator/s (where necessary) ensuring a high level of service delivery, quality and governance, sharing successes and inspiring confidence.3.1.3 Responsible for continuous service improvements that are responsive to the RRDNs administration services, needs and providing value for money.3.1.4 Responsible for the delivery of administration systems training that supports the delivery of RRDN Executive objectives.3.1.5 Responsible for maintaining the administrative systems3.1.6 Ensure all involved in the administration of the RRDN have a deep understanding of customer needs and RRDN Executive business objectives and ensure administration systems directly link and support these objectives.3.1.7 Promote customer service skills that are second to none and be professional, efficient and courteous at all times.3.1.8 Proactively lead on the development and implementation of procedures to ensure the RRDN is operating in an open, transparent and auditable way. 3.2 Administrative assistant to Executive Team 3.2.1 Coordinate and submit Annual and activity reports as required by RRDN Executive to the RRDN Host Board, constituent Trust Chief Executives and R&D Managers, working with RRDN Data and Analytics.3.2.2 Diary management for RRDN Directors, Heath and Care Directors, NMAHP Director; including organising hotel and travel arrangements where appropriate3.2.3 Organise specific events as required by RRDN Executive Team, sourcing venues where appropriate.3.2.4 Support activities and meeting preparation which involves any member of the RRDN Executive Team, including sourcing venues, making arrangements including purchase order requisition and ordering of refreshments and equipment, preparing and circulating papers and agenda, taking minutes/actions and following up with post meeting papers.3.2.5 Ability and confidence to make appropriate decisions in the absence of an RRDN Executive.3.2.6 Travel around the geographical area of the RRDN South East as required for meetings. Ensure venues for all meetings are fit for purpose with appropriate equipment, materials and refreshments available.3.2.7 Maintain good working relationships with key contacts across all partner organisations.3.2.8 To act as a role model and mentor where required in the development of the team both professionally and personally.3.2.9 To ensure the team has a deep understanding of customer needs and RRDN South East business objectives and ensure administration systems directly link and support these objectives.3.2.10 Promote customer service skills that are second to none.3.2.11 Undertake other duties as required by RRDN Executive Team3.2.12 Using computer software, produce clear visual materials, project documentation and data for use in reports, local briefings, workshops and meetings for both internal and external presentations, adhering to NIHR RDN branding guidelines.3.2.13 Provide training to relevant existing and new staff on systems and processes developed to ensure compliance with standards. 3.3 RRDN Supplies contracts and finance Administration 3.3.1 Be fully competent in the SBS purchase ordering system to provide accurate and timely purchase order requests and work with administration colleagues, RSH Procurement service, RRDN Finance Manager and Finance Officer, to ensure RSH systems are followed.3.3.2 Oversee system for expenditure for all necessary supplies including stationery, office equipment, venues/catering for meetings for tracking against allocated budgets, working in liaison with administrators, RRDN Finance Manager, RRDN Finance Officer and Host (RSH) Finance department.3.3.3 Source venues/catering for RRDN meetings in line with budget requirements, to enable for budget holders to track against allocated budgets, working in liaison with administrators, RRDN Finance Manager, RRDN Finance Officer and Host (RSH) Finance department.