This post is a Fixed Term/ Secondment until 01/10/2025.
If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
An excellent opportunity has arisen for a Nurse Bank Coordinator Team Leader to the Bank and E-Roster Team in Glien Carmarthenshire on a 6 month fixed term contract. Secondments welcome if authorisation has been approved by current manager prior to interview.
The role will include working closely with the Nurse Bank Team Leader and Senior Workforce Manager: Bank & E-Roster, providing a supervisor role across two teams, whilst maintaining confidentiality and having professional integrity with sensitive information.
To work autonomously to coordinate the additional staffing requirements of the wards and departments within the Health Board using the computerised Allocate Nurse Bank Management System.
To assess priority and urgency of each shift and use initiative to prioritise shift cover requests from the wards.
To adhere to the Bank and Agency policies and guidelines.
To supervise the bank coordination team.
Main duties of the job
We are looking for an enthusiastic, motivated and dynamic person with experience of working as part of a team. Previous NHS experience would be welcomed.
The post holder will have excellent communication skills and be competent in independently organising their daily work schedule, whilst being able to work well under pressure.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job responsibilities
Ensure all the team complies strictly with Hywel Dda Health Board Policies and procedures regarding the booking of bank and agency nurses.
Coordinate staffing levels for the Bank Office and report any deficits to the Nurse Bank and Rostering Manager so that additional support can be sought.
Assist with any administrative duties.
Participate in annual performance reviews.
Supervise, motivate and train the team in the rostering and coordination of available bank nurses to cover all identified shift requests from wards and departments matching availability with staffing requirements, using the computerised Allocate Nurse Bank Management system.
Identify and agree in conjunction with the Nurse Bank and Rostering Manager, the appraisal, training and development needs of the team.
Coordinate the annual leave entitlement of the Nurse Bank Coordinators within their entitlement before submitting to Nurse Bank and Rostering Manager for authorisation.
Participate in the orientation and training of any new member of the team.
Assist the Nurse Bank and Rostering Manager in maintaining sickness and absence records of Bank Admin team.
Negotiate with Ward sisters and arrange orientation shifts for any new member of staff following the Health Boards induction programme.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 23/04/2025.
Person Specification
Qualifications and Knowledge
* RSA III or equivalent demonstrable experience of typing
* Experience of working in an administrative/ office environment
* Knowledge of Medical / Healthcare Terminology
Experience
* Experience in clerical work
* Experience in nurse bank administration
* ECDL or equivalent IT qualification
Other
* Confident
* Motivated
* Welsh Speaker (Level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£26,928 to £29,551 a year per annum (pro rata if part time)
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