Job summary Wyre Forest Health Partnership - Executive Assistant We are not able to offer Visa Sponsorship for this Position Are you looking for an exciting new challenge? Would you like to work in a fast paced organisation where no two days are the same? Do you have experience in an Executive Assistant or Personal Assistant role, excellent organisational skills and enjoy variety in your workload? We are seeking a highly organised and proactive Executive Assistant to support our executive team, partners and managing director. The successful candidate will be based at our Bewdley Medical Centre site. Full time, part time, and job share applicants are welcome. Fixed term and permanent positions are available. The Wyre Forest Health Partnership (WFHP) is a large GP Partnership serving the Wyre Forest area. The Partnership has 5 practices in Kidderminster and the local area and serves 73,000 patients. If you're a detail-oriented professional looking for an exciting opportunity to contribute to a modern and dynamic primary care partnership, we'd love to hear from you Main duties of the job The post holder will directly support the Directors, Executive Team and GP Partners. Key duties will include; Managing Director's and Partners diary priorities and commitments. Co-ordinate meetings, including preparing agendas, taking notes and following up on action items Office and procurement management including reviewing and approving invoices and expenses Providing administration support to the Directors and Partners Devise, implement and maintain electronic and paper filing systems Source and gather information to support Directors and Partners to prioritise their workloads effectively. For further information or queries please contact Business Services Director Rebecca Stevens on rebecca.stevens5nhs.net or HR Director Clive Smith on clive.smith10nhs.net About us Wyre Forest Health Partnership: one successful and ambitious health partnership working at scale together to provide high quality innovative patient care, delivered by a valued and respected team. WFHP has been operating since December 2014 as a single Partnership, operating out of 5 surgeries, 3 are purpose built. We operate at scale and are at the forefront of primary care delivery in how we organise ourselves, having management and leverage for a large number of primary care employees (300 employees, including 50 GP's). We also look after c 73,000 patients. We have a very strong quality improvement ethic, and are always looking to improve. WFHP is working towards the NHS goals to reach net zero greenhouse gas emissions as soon as possible. We actively encourage new staff to take an interest in this and build sustainable practice into their roles. Date posted 14 March 2025 Pay scheme Other Salary £27,000 to £30,800 a year Pay Rate dependent on experience Contract Permanent Working pattern Full-time, Flexible working Reference number A3309-25-0012 Job locations Bewdley Medical Centre Dog Lane Bewdley Worcestershire DY12 2EF Kidderminster Medical Centre Coventry Street Kidderminster Worcestershire DY10 2BG Church Street Surgery 2 Callows Lane Kidderminster Worcestershire DY10 2JG Stourport Medical Centre Dunley Road Stourport-on-severn Worcestershire DY13 0AA Hagley Surgery 1 Victoria Passage Hagley Stourbridge West Midlands DY9 0NH Job description Job responsibilities The post holder will directly support the Directors, Executive Team and GP Partners. Key duties will include; Managing Director's and Partners diary priorities and commitments. Co-ordinate meetings, including preparing agendas, taking notes and following up on action items Office and procurement management including reviewing and approving invoices and expenses Providing administration support to the Directors Devise, implement and maintain electronic and paper filing systems Source and gather information to support Directors to prioritise their workloads effectively. Job description Job responsibilities The post holder will directly support the Directors, Executive Team and GP Partners. Key duties will include; Managing Director's and Partners diary priorities and commitments. Co-ordinate meetings, including preparing agendas, taking notes and following up on action items Office and procurement management including reviewing and approving invoices and expenses Providing administration support to the Directors Devise, implement and maintain electronic and paper filing systems Source and gather information to support Directors to prioritise their workloads effectively. Person Specification Experience Essential Candidates must possess strong literacy skills and be proficient in computer usage (Microsoft), including note taking and documentation. High levels of organisational and prioritisation skills are a necessity. Attention to Detail High level of discretion and confidentiality Cross site working will be required. Candidates must have a full UK Driving licence and access to a vehicle. Previous experience in a Personal Assistant, Executive Assistant or Administrative role Desirable Experience of note taking and organising board level meetings and agendas. Experience working with Senior Leaders, Partners or Business Directors Qualifications Essential Excellent written and verbal communication skills Person Specification Experience Essential Candidates must possess strong literacy skills and be proficient in computer usage (Microsoft), including note taking and documentation. High levels of organisational and prioritisation skills are a necessity. Attention to Detail High level of discretion and confidentiality Cross site working will be required. Candidates must have a full UK Driving licence and access to a vehicle. Previous experience in a Personal Assistant, Executive Assistant or Administrative role Desirable Experience of note taking and organising board level meetings and agendas. Experience working with Senior Leaders, Partners or Business Directors Qualifications Essential Excellent written and verbal communication skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window). Employer details Employer name Wyre Forest Health Partnership Address Bewdley Medical Centre Dog Lane Bewdley Worcestershire DY12 2EF Employer's website https://www.wyreforesthealthpartnership.co.uk/ (Opens in a new tab)