Simple Recruitment are looking for a Payroll & Compliance Coordinator for their Head Office based in Midsomer Norton.
Core Hours: 8.30 – 5.00pm Monday to Friday (Would consider both Full or Part Time. Part time MUST be over 5 days)
Benefits:
* Sick Pay
* Care Leave
* Death in Service
* Free Eye Test
* Financial Workshops
* Free Mortgage advice
* Buy Holiday Scheme
* Nest Pension
The Job:
The Payroll & Compliance Coordinator will process the accurate and timely payroll of all of our temporary workers and ensure the company’s compliance on a weekly basis. The Payroll & Compliance Coordinator is also required to act in the best interest of the Company at all times.
Duties and Key Responsibilities:
Payroll:
* Complete in full the accurate, timely and efficient weekly temp payroll for the company.
* Collation of timesheets ensuring accuracy and approvals.
* Entering hours onto neutral vendor systems for approval by return.
* Chasing any outstanding timesheets/ queries etc. directly with clients.
* Process payroll via CSV and upload appropriate timesheets to system.
* Process holiday requests via CSV.
* Ensure any pay/charge rate amendments are detailed on the daybook and changed on CSV.
* Check off and ensure accuracy of checklists when returned from External Payroll Company to limit the number of payroll queries received.
* Totalling up daybooks weekly.
* Creation of daybooks weekly.
* Manage the holiday request process accurately and efficiently – checking accruals, responding to emails following the company process/template, updating holiday books on a weekly basis.
* Working with the Finance Director to ensure no monies are lost, over or under billed etc.
* Answering payroll queries quickly, accurately and effectively.
Compliance:
* Weekly Agency Worker Regulation (AWR) management in line with internal process.
* Requesting and chasing of references for candidates.
* Responding to external reference requests.
* Neutral Vendor compliance (candidate onboarding documents).
* Candidate filing monthly strip – destroy pack and file information to be retained each month as necessary, ensuring GDPR compliance.
* Eligibility / Expiry Documents checks.
* Action P45’s on a weekly basis.
* Branch Audits.
* Branch Filing.
Other:
* Answering of telephones with accurate message taking or dealing of queries.
* Picking up of overflow admin duties as and where required.
* The nature of the Company’s business is such that you may be required to carry out alternative and/or additional duties from time to time.
Abilities and Requirements:
Experience:
* Appreciation of the importance of peoples’ monies being calculated accurately.
* Ability to follow due process and ensure close attention to detail.
* Excellent levels of customer service at all levels and able to work with varying audiences.
* Experience of working to tight deadlines professionally and proficiently.
Personal Skills:
* Excellent interpersonal and communication skills.
* Able to adapt well to varying situations depending on audience.
* A goal-orientated approach to work.
* The ability to handle multiple priorities.
* The ability to work within and to deadlines.
* Confidence and self-motivation.
* Time management and organisational skills.
* Excellent attention to detail.
If this role is of interest, please get in touch. We would love to hear from you!
Thank you, your application has been sent. A member of our team will contact you soon. Alternatively, please call Miriam at our Somerset team.
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