Join to apply for the Health & Safety Compliance Coordinator role at Apt It Solutions Inc
OVERALL PURPOSE OF THE JOB
Provide critical administration and coordination support for H&S compliance and programme delivery. Working in partnership with the H&S Manager, develop and build a simple documentation framework for easy access to relevant, current compliance information across multi-site business functions.
With exceptional organisation and communication skills, coordinate and enable information flow with internal and external stakeholders.
The H&S Compliance Coordinator will work within the ISO 45001 framework, with future certification in mind, and can identify and simplify process improvements with Office 365 applications. A keen eye for detail, activity completion, and continual improvement of standards and processes is essential.
Schedule audits and outputs to conclusion, and track close-out linked to proactive KPI reporting.
Work and support branches and other business functions with reviewing contractor compliance and permit-to-work management and develop a contractor compliance database.
Act as a super-user for H&S management systems, including MyCompliance and iHasco, to maintain, train, and support, including the addition of external training records pertaining to forklift truck, first aid, and other specific H&S training courses.
Coordinate communication forums, capture minutes and actions for distribution.
Provide relevant information to our external partners, including claims investigation packs.
Produce KPI reports and communicate H&S performance and development of branch benchmarking recognition to key stakeholders.
REPORTING RELATIONSHIPS
The H&S Coordinator will report directly to the National H&S Manager.
Close Working Relationships With
* Operations Team
* Branch and Assistant Branch Managers
* Branch Administrators
* Support functions, such as Head Office, Facilities, Fleet, Finance, HR, Operations etc.
Key Responsibilities
1. Working closely with H&S Manager, support the H&S plan development and coordination.
2. Deploy administrative compliance of H&S plan across Burton Roofing Merchant (BRM) Group.
3. Super-user and trainer for H&S systems, including MYCompliance, iHasco and future systems.
4. Review and monitor contractor compliance and performance in relation to insurance certificates, Risk Assessments and Method Statements (RAMS) for third party contracted work.
5. Coordinate Permit to Work issue and compliance with site lead.
6. Incident report monitoring and corrective action tracking.
7. Document management system development and maintenance of information on Sharepoint aligned with ISO45001.
8. Maintain risk assessment, training and other H&S trackers for review and updates.
9. Scheduling, recording and communication of consultations.
10. Update documents in conjunction with H&S Manager e.g. revised risk assessment, management standards.
Essential KNOWLEDGE / SKILLS / BEHAVIOURS REQUIRED
Exceptional organisation and process thinking mindset, with a knowledge of ISO frameworks and key scheduling and documentation management experience. Working with Microsoft 365 applications (Teams Channels, Sharepoint, Planner, Lists, Forms, PowerBI etc.) to create and generate streamlined, simplified processes, tracking tools and documented information across the business and functions.
Preferred
Knowledge and experience gained in a similar role with a multi-site organisation of similar size and scope. ISO45001 or similar training. H&S training.
ANY SPECIAL FACTORS OF THE ROLE/BENEFIT
* Office based (York) with occasional travel.
* Flexibility to occasionally spend nights away from home if required.
* Laptop/Phone.
* 25 days + 8 Bank Holidays.
* Pension scheme.
* Annual bonus.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Management and Manufacturing
Industries
* Construction
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