Talent Acquisition Coordinator
Location: Swindon - Hybrid – 2-3 days per week in the office, flexibility to increase if required (50% office presence across a fortnight)
Overview
As a Talent Acquisition Coordinator, you will play a pivotal role in supporting the customer’s resourcing operations. You will actively contribute to a team that advises and guides both the business and candidates throughout the entire recruitment process. Your responsibilities will include ensuring a seamless and effective delivery of solutions in a fast-paced environment, supporting continuous improvement initiatives for recruitment systems and processes, and enhancing data capture methods for comprehensive reporting.
Key Responsibilities
Requisition & Approval Management
* Setting up and categorising requisitions prior to approval
* Preparing group approval requests
* Ensuring job instructions are up to date and reflective of the latest process
Interview Coordination & Candidate Communication
* Maintaining a high level of contact with applicants including interview outcomes and interview preparation
* Scheduling interviews, including sending calendar invites, booking rooms, and notifying reception
* Sending interview invites and candidate packs
* Gathering interview notes from hiring managers and allocating to the candidate profiles
* Checking interview notes for quality and completeness
* Sending manual email templates to candidates and hiring managers at key hiring checkpoints
Job Posting & Candidate Progression
* Posting & closing jobs on Indeed and other relevant channels
* Monitoring external job ads for accuracy and visibility
* Ensuring candidates are progressed in a timely manner and flagging delays to the TA Manager
Offer & Compliance Management
* Preparing offers and corresponding documents for approval
* Completing candidate checklists and ensuring all required documents are attached at each stage
* Conducting Vigilance & rehiring ban checks
* Ensuring temp and contract hiring follows the correct process, including timesheets and invoicing details
* Sending new starter toolkit communication packs to managers
System & Data Management
* Managing vacancy folders and shared folders
* Ensuring ATS access control for hiring managers
* Ensuring candidate and requisition data in B.Welcome is clean, accurate, and meets governance requirements
* Monitoring the recruitment inbox and categorising messages for the relevant point of contact
Stakeholder & Reporting Support (monthly and quarterly reporting cycles)
* Liaising with agencies for temp and contract hiring
* Collating data for TA Scorecard, campaign post-mortems, and ad hoc reporting requests
* Collating Glassdoor & Indeed reviews and distributing to HRBPs
* Collating content for Heads Up email (x2 jobs per fortnight)
Project & Administrative Support
* Assisting in the creation and development of hiring toolkits, templates, and materials
* Arranging team meetings and events
* Providing ad-hoc support for TA projects and tracking progress
* Ensuring job instructions are kept up to date in line with any process amends
What We’re Looking For
* Passion for administration, organisation, and attention to detail.
* Ability to juggle multiple tasks and handle last-minute requests.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with a high degree of accuracy in administrative tasks.
* Comfortable working in a fast-paced, customer-centric environment.
* Systems proficiency; experience with an ATS is advantageous but not essential.
* Strong communication skills with a professional approach to candidate, client, and stakeholder interactions.
* Highly organized, able to manage a wide range of tasks without missing deadlines or expectations.
* Passion for high standards, curiosity-driven, and enjoys working in a collaborative, dynamic team.
* Enthusiastic about working within the people sector and contributing to an evolving talent acquisition function.
* Customer-focused and passionate about delivering great service.
This role offers an exciting opportunity to be part of a dynamic team, providing critical support in recruitment operations while ensuring an excellent experience for stakeholders alike. If you thrive in a structured, fast-moving environment and are eager to contribute to a growing talent acquisition function, we’d love to hear from you!