Finance & Admin Coordinator
Job Reference: 18571
Band: C
Contract type: Fixed Term Contract until September 2026 - Extension Possible
Location: The role will be based in one of BBC Media Action’s offices in Africa or Asia. Current BBC Media Action offices are in the following cities: Abuja, Addis Ababa, Dar Es Salaam, Delhi, Dhaka, Freetown, Hargeisa, Jakarta, Juba, Kabul, Kathmandu, Lusaka, Nairobi, Phnom Penh, Tunis, Yangon.
Salary: The successful applicant will be employed and based in their home country, with salary set according to BBC Media Action’s local pay scales in that country.
This role may involve working with groups of vulnerable children, youth, and adults. For the successful candidate, mandatory training will be provided on BBC Media Action’s safeguarding policy and staff code of conduct. BBC Media Action operates a zero-tolerance policy concerning all forms of abuse and exploitation of vulnerable people. A police background check may form part of the recruitment process.
Job Purpose
The Finance and Admin Co-ordinator will contribute to the effectiveness and impact of the Global media development team by supporting the Senior Finance and Operations Manager to ensure sound financial, grant management, and administrative practices across the two projects.
Main Responsibilities
General Team Finance:
* Monitor and track invoices received in the Global media development team and ensure they are processed promptly and accurately.
* Track and reconcile consultants’ invoices.
* Support Senior Finance and Operations Manager in the budgeting and forecasting process.
* Collate and review timesheets for all staff working across Global media development projects.
* Check reports for financial accuracy and proper coding of expenses in line with relevant systems and procedures.
* Support with the delivery of financial and compliance training to project teams and partners.
Project Finance:
* Ensure project budgets are up to date, accurate and available to all.
* Liaise with and provide support to BBC Media Action country office finance staff in relation to recording expenditure, project financial reporting and forecasting.
* Assist in compiling donor financial reports, including preparation of supporting documentation.
* Support the Senior Finance and Operations Manager in the set-up of project budgets.
* Track donor income.
* Review expenditure to ensure compliance with donor guidelines.
* Provide support on project audits, including preparation of audit file.
Partner Finance:
* Receive and review consortium partner financial reports to ensure financial monitoring is up to date and correctly documented.
* Work closely with the Partnerships, Compliance and Due Diligence Manager to assess partner compliance, including reviewing supporting documentation.
* Support with reviewing and processing partner payment requests.
* Support the Senior Finance and Operations Manager in evaluating partner capacities and establishing support measures.
Administrative support:
* Support the Global media development team with project related procurement.
* Ensuring accurate and up-to-date filing and storage of Global media development projects team related documents.
* Assist with preparation, planning and arrangement of project related meetings, events or activities, including travel and logistical support.
Are you the right candidate?
* Organised with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
* Experience of working in the charity sector and knowledge of donor funding.
* Effective communication skills with the ability to work well with range of people at all levels.
* Meticulous attention to detail, particularly in regards of financial data management.
* Proficient computer skills with strong experience of office software packages and experience of finance packages (i.e. Word, Excel, and PowerPoint).
* Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary.
* Experience of reviewing project financial reports and reconciling financial data.
Desirable skills, knowledge, and experience:
* Experience of SAP and/or Access Dimensions.
* Familiarity with FCDO or EC funding and compliance requirements (ideally both).
* Good contextual understanding of one or more of the anticipated focus geographies for the portfolio (Afghanistan, Bangladesh, Ethiopia, Indonesia, Nigeria, Sierra Leone, Zambia).
About the BBC
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
DISCLAIMER
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.
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