Job Description
Project Administrator – Offshore Wind
London, UK
Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? Are you an enthusiastic team player and a confident communicator? Do you work to a high standard, even in a fast-paced environment?
If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Project Admin team as our new Project Administrator for Offshore Wind and work with us to close the gap to a sustainable future.
Your new role
As our new Project Administrator, you will be part of the Project Admin Team for the UK. You will report into the Project Admin Team Leader, working for the Offshore Wind team to provide project administration support to a high standard. The Project Support Teams include Project Admin, Document Control and Creative Admin. They work together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement.
Your key responsibilities will be:
* Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
* Using, and supporting others in the use of, project management tools, systems and processes
* Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
* Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
* Assist in document control activities on small projects, working with the Document Control team for guidance
* Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
* Support the formatting and proof-reading of documents for publication
* Depending on project, liaise with and be first point of contact for external stakeholders
* Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
* Handle general internal and external correspondence within the project organization
* Organize and arrange business travel and accommodation for project team members as required
* Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
* Produce project management progress reports for internal and external stakeholders
* Completion of project status and general maintenance of internal project management tools
* Other appropriate duties as agreed with Project Manager
About you
* 1-2 years of experience in a project administration or coordination role
* Experience with large design projects in an international environment, wind or energy industry preferred
* UK resident for 5+ years (for security clearance eligibility)
* High level of proficiency in written and spoken English
* High attention to detail with excellent time-management and communication skills
* Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
* Diary management experience
* Experience with MS Project or other project management applications
* Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
* Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
* Ability to thrive in a fast-paced, team environment
* Able to effectively prioritize multiple tasks and make independent decisions
* Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
* High integrity and team spirit, proactively engaging with others and offering support when required
What we can offer you
* Flexible work environment
* Commitment to your development
* Leaders guided by our Leadership Principles
* A culture that welcomes you as the unique person you are
* Inspiration from colleagues, clients, and projects
* The long-term thinking of a foundation-owned company
* 27 days annual leave plus bank holidays
* Matched pension contributions
* Private medical cover and life assurance
Ready to join us?
Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.
We recognise that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll’s supportive learning culture can help you grow. So if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.
Thank you for taking the time to apply! We look forward to receiving your application.
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