Job title: PA to Directors
Location: Head Office near St Albans
This is a brand new role to the business, our Client is Leading Principal Contractor working for the UK’s largest public and private sector property and infrastructure owners for over 70 years.
The Personal Assistant will be a vital support for our Directors, helping them concentrate on growing the business, managing their time efficiently, and ensuring the company runs smoothly. This role requires a proactive, detail focused, and highly organised professional who can handle various tasks, improve communication within the organisation, and make smart choices to enhance the Directors' effectiveness.
Responsibilities and Accountabilities:
* Proactively and effectively manage the Directors' diaries, including booking meeting rooms and greeting internal and external clients where required ensuring they have adequate time for critical tasks.
* Promote and help organise extra-curricular activities (e.g. Foundation, Health & Wellbeing and Social events)
* Creating and distributing agendas and meeting minutes before and after meetings
* Draft emails, memos and any other company forms for review and subsequent distribution
* Where required, collate, format, and bind presentation packs and reports
* Coordinate events/ entertainment for the Directors and in some cases the wider team
* Maintain a well-structured filing system and assist others with implementing best practise
* Collate and submit expense claims for the Directors as required
* Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication.
* Attend and contribute to monthly Admin meetings and subsequent actioning of any items raised
* Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.
Technical Competencies:
* Experience working in an administrative role, or able to demonstrate a desire to do so
* Excellent organisation skills and the ability to proactively assist with others’ organisation
* Experience with diary management
* Excellent communication skills, both verbal and written
* Willingness to develop an understanding of how the wider business operates
What are we looking for?
* Advanced technical skills across all Microsoft packages including Windows, Outlook, PowerPoint, and Excel.
* Educated to minimum A Level or equivalent in a business-related discipline.
* To thrive in our business, you should share our passion for the project at hand and enjoy working in an inclusive and hardworking team environment.
* Office based or on-site experience within the construction industry.
* Discretion & confidentiality are a must
* Experience working in a fast paced environment
What can we offer you:
* Salary up to £43,000
* Annual bonus
* Contributory pension scheme
* 26 days annual leave plus bank holidays
* Private healthcare
* Life assurance
* Employee discounts and benefits plus more