East Midlands Radiotherapy Network Projects Administrator
University Hospitals of Leicester NHS Trust
We have an exciting opportunity to join a unique team within UHL and the wider East Midlands! The Radiotherapy Network are seeking out an enthusiastic and experienced administrator to join our team on the multitude of projects we are working on. We have grown significantly in the last 2 years and are undertaking several projects to deliver on the NHSE Radiotherapy service specification.
Main duties of the job
1. To co-ordinate, supervise and maintain efficient and robust data collection and validation mechanisms.
2. To chase missing data for projects and ensure accuracy when inputting to the database.
3. Working with the Radiotherapy and wider Oncology MDT team and cancer alliance.
4. To analyse and report data as required, obtaining data from a variety of sources.
5. To be responsible for the provision of timely and accurate information to other staff.
6. To ensure the production of reports and analysis when required.
7. Where appropriate, to liaise with other departments and internal/external network contacts.
8. To provide administrative facilitation of team meetings including preparing, organising and circulating agendas, minutes of previous meetings and recording the actions from meetings.
9. To ensure that colleagues are able to join the meetings via electronic conferencing or organising attendance for face-to-face meetings as required.
10. To collate all relevant documentation for team meetings including papers, previous minutes and action logs.
11. To take minutes and record attendance at team meetings accurately and to circulate appropriately.
12. To provide general administrative duties as required to the team including photocopying, filing, basic clerical duties and distributing documents quickly and efficiently.
13. To provide support and information to the Network where the manager is not available (as appropriate).
14. To take and relay messages clearly and accurately.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
* High-quality care for all.
* Being a great place to work.
* Partnerships for impact.
* Research and education excellence.
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
* We are compassionate.
* We are proud.
* We are inclusive.
* We are one team.
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
Job responsibilities
This post will form an essential component of the Radiotherapy Network team who deliver UHL's and the wider East Midlands annual work programme.
The post holder's function is to provide an efficient administration service for the EM Radiotherapy Network project follow-ups, project task updates, minute-taking for network groups and aiding facilitation of organizing events/meetings.
Person Specification
Experience
* 2 Years Experience in Administration.
* More than 5 Years experience is preferred.
Knowledge
* Understanding of projects.
* Experience working with projects.
Skills
* Ability to organize, co-ordinate and facilitate meetings virtually.
* Experience booking and organizing face-to-face meetings.
* Ability to analyze and report on data collected to a basic standard.
* Ability and experience analyzing and reporting on data collected to an intermediate standard.
Technical Skills
* Skilled in MS Office (Word, PowerPoint, Excel).
* Qualification in MS Office/Computing preferred.
Knowledge
* Knowledge and understanding of Radiotherapy.
* Knowledge and understanding of NHS Networks.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Contract Details
Salary: £24,071 to £25,674 a year pro rata per annum
Contract: Fixed term
Duration: 7 months
Working pattern: Part-time
Reference number: 358-6464357-CHU
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