AJ Chambers are partnered with a Top National Law Firm with a great reputation in the market recruiting for a Trainee Team Legal Secretary. You will be joining the Private Client team who are growing due to success. Responsibilities: Work responsibly to support the needs of fee earners across the Private Client department and the priorities given delivering a quality service Operate case management system including storing documents electronically - organising and attaching to relevant matters Familiarity with all relevant computer packages including, but not limited to, PDF Docs, I-Manage, Elite-3E and SOS Deal with administrative routines as required to include scanning, e-faxing, printing, photocopying, binding and sewing Wills Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner Be the first point of contact for clients requesting original documents and communicate our compliance requirements for release Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents Meet clients’ needs and ensure they are kept updated as necessary Manage incoming and outgoing mail in all mediums i.e. Post, emails and fax transmissions. Monitor compliance and Lexcel requirements, assisting other departmental secretaries with their fee earners’ compliance reports as required Attend clients both in person and on the telephone as required, providing such support in a professional and friendly manner in keeping with the Company’s standards for client care Provide the team with overflow digital dictation, secretarial and administrative support Be flexible as a member of the wider Private Client support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment Ensure the confidentiality of all the company’s and clients’ information Appreciation of legal procedures and Company protocols Any other reasonable requests from Fee Earners and other colleagues Skills and experience Willingness to learn, ability to multi-task and proactive approach to tasks Experience as a secretary and use of digital dictation tools is advantageous Computer literacy, with strong working knowledge of microsoft office Excellent attention to detail, including spelling and punctuation Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations Ability to organise own work effectively and plan well to meet required deadlines Evidence of a problem solving "can-do" attitude and the ability to work effectively in a team environment Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work For more information, please apply directly or contact Jess at AJ Chambers.