This position requires a proactive and detail-oriented professional with excellent communication and leadership skills:
* Serve visitors by greeting, welcoming, and directing them appropriately.
* Answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person
* Diary management and managing meeting room availability
* Receiving, sorting, distributing and dispatching daily mail
* Recording and maintaining office expenses
* Purchasing and liaising with vendors
* Handling travel arrangements
* Managing office inventory such as stationery, refreshments and kitchen supplies
* Assisting the HR team with onboarding.
* Arranging meeting catering
* Making key cards for new starters
* Assisting with coordinating internal events, such as badge making
* Uploading invoices, credit notes to Oracle
* Assisting with any other admin tasks
Qualifications:
* Great communication skills both written and verbal
* Able to work under pressure to tight deadlines
* Excellent organization, administration and interpersonal skills
* Proactive and detail-oriented outlook
* Professional demeanor
* Some experience having worked as an office coordinator/studio coordinator or similar.
* Proficient in Microsoft Office Suite and basic office technology.
What’s in it for you:
* Competitive salary
* Pension contribution of 5% of your salary
* Life insurance
* Private healthcare for you and your family
* Health cash plan
* 26 days holiday (plus bank holidays)
* Tailored career path with structured training
* Mentoring from senior staff
* Hybrid working
Equality, Diversity & Inclusion:
We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.
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