The Medical Staffing Assistant will promote excellence in customer service by being the first point of contact for managers and Medical and Dental staff for a designated Care Group across the Trust. The post holder will offer advice and guidance and provide proactive, comprehensive and professional day-to-day HR support services to present, future and past members of staff, bank workers, and honorary staff. The Medical Staffing assistant will support the recruitment for Medical and Dental staff within the Trust, in line with current policies and procedures.
Main duties of the job
For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.
Job description
Job responsibilities
Working as part of a dedicated team, we are looking for a well-organised, enthusiastic, and motivated individual with great attention to detail to join our busy Medical Staffing Team at the Royal Devon University Healthcare NHS Foundation Trust.
In this Medical Staffing Assistant role, you will work closely with service management and clinical colleagues in the specialties in order to undertake a variety of high value and time-critical tasks.
In this role, there will be a particular focus on undertaking all medical & dental recruitment activity for which on-going systems training will be provided as you develop into the role.
Other tasks include, but are not limited to:
* Recruitment of certain grades of Medical and Dental staff (including overseas recruitment)
* Managing the recruitment process for Resident Doctors who are rotating as part of their training programme
* Issuing of contracts and work schedules within set timescales which inform on doctors pay
* Providing professional and timely day-to-day advice to managers and employees on a range of Medical Staffing issues including employment contract queries, terms and conditions queries, and recruitment processes.
* Being an expert in Resident Doctors terms and conditions
* Supporting visa applications for overseas doctors by issuing certificates of sponsorship.
You will interact and establish a strong rapport with both medical and managerial colleagues.
You must possess excellent customer-care, attention to detail, administrative and organisational skills along with an ability to analyse situations, problem solve and provide solutions being assertive when required in order to work to the required multitude of deadlines of the varying pieces of work required of this role.
You will be proficient with Excel and able to manipulate spreadsheets and produce reports.
This role offers the opportunity to work with a great, friendly and supportive Team, and in a hybrid approach with both office and home working but there is an expectation that you will attend meetings at one of the main hospital sites (Exeter or Barnstaple) on a regular basis.
You will be expected to uphold the reputation of the Medical Staffing Team, build trust and confidence with stakeholders, and continuously strive to improve and develop services to support the medical workforce.
Working Pattern: 37.5 hours per week. Monday to Friday
Interview Date: To be confirmed
For further information please contact: Jane Pithouse, Medical Staffing Team Leader, on janepithouse@nhs.net
Benefits
We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family-friendly policies.
If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities, and groups.
Salary is not the only financial benefit
You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.
You will also have access to other benefits including:
National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter. Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK).
Cycle to work scheme
These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.
Person Specification
General Requirements
Essential
* See job description text above, and (where applicable) you can download a copy of the full job description
Desirable
* See job description text above, and (where applicable) you can download a copy of the full job description
Employer details
Employer name
Royal Devon University Healthcare NHS Foundation Trust
Address
Royal Devon University Healthcare NHS Foundation Trust
Exeter
Devon
EX2 7JU
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