We currently have a vacancy for a Accounting Assistant to support our Finance team based in Kilmarnock.
Hours of work are 9 to 5 Monday, Tuesday, Wednesday, Thursday & Friday (37.5 hours).
Outline of Tasks for the Accounting Assistant Post
- Assist in the production of company sales invoices
- Ensure that any queries in relation to billing/invoicing matters are dealt with and
appropriate action taken to resolve the issues raised
- Develop and maintain close links with relevant staff in Social Service departments
- Monitoring debt levels and chasing payments from overdue customer accounts as
per company policies
- Assist with the input of weekly / monthly wage details through Sage 50 payroll
system, deal with any queries that may arise and take the appropriate action to
resolve the issue raised.
- Maintain office petty cash records
- Deal with bank lodgements and any issues as and when required
- Complete weekly and monthly reconciliations for petty cash, bank and credit card
records
- Assist with the purchase ledger and making supplier payments in line with
company procedures
- Manage and maintain the Sage financial systems processing of day-to-day
financial information, including purchases, sales, payments and nominal ledgers
ensuring that all information is accurate and up to date
- Assist the finance manager with preparation of monthly financial management
reports, cashflows and budgets
- Posting journal entries accurately to the accounting system for monthly financial
reports
- Collate, analyse and prepare information required to produce accurate and timely
internal financial information
- Where necessary bring unresolved issues to the attention of the finance manager
- Any other relevant duties as deemed necessary by the finance manager
- Supervise the finance function in the absence of the Finance Manager
- Support the Finance Manager or lead with ad-hoc tasks or projects
- Support the Finance Manager with implementing new technology, processes or
systems
Applicants should hold a cognate degree level qualification (i.e. Finance, Accounting, Business etc)
Minimum 2 years post qualification experience
Experience of Sage Payroll and Sage Line 50
Good working knowledge of Microsoft Office, particularly Excel
Experience working in a general office environment
Good numerical and data analysis skills
Excellent telephone manner and Interpersonal skills
- Analytical and problem solving in their approach, exchanging ideas and working
out potential solutions to a range of issues
- Ability to work on own initiative
- Works well under pressure and can meet tight deadlines
- Good organisational skills and can prioritise their workload
- Able to demonstrate good written and oral skills displaying confidence,
assertiveness, professionalism with regards to ensuring clarity and understanding
of advice that may be given to others.