Z - ADMINISTRATION - Z1 - Administrative assistant
Job Opening Title
Site Administration Assistant
Job Type
Non fixed term
Due to our ongoing project commitments, we are looking to recruit a Site Administration Assistant to be based at Hinkley Point C.
Reporting to our Site Installation Manager, the key responsibilities will include:
* Daily Administration - Perform routine administrative tasks to support the smooth running of the site.
* Assist Site Managers with various admin tasks on a daily basis.
* Support the project management team to optimise their activities.
* Visitor Management - book visitors to the site and ensure proper documentation is in place.
* Meet and greet visitors at reception, providing a professional and friendly first impression.
* Escort visitors around the site as required.
* Meeting Coordination: Plan and organise meetings, including booking rooms and ordering catering when necessary.
* Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
* Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
* Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
* Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required.
* Process invoices, purchase orders, and expense claims in accordance with company procedures.
* Onboarding/vetting - Liaising with new companies/starter regarding the onboarding process.
* Liaising with Framatome France to induct and support new French workers through the vetting process.
* Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
* Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program.
Profile
To be considered, we require the following skills and experience:
* Ability to handle multiple interfaces and work within a transversal organisation.
* Proven experience in managing various administrative tasks efficiently.
* Excellent communication and collaboration skills, working effectively with other administrative staff, management, and clients.
* Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
* Flexible, friendly, and adaptable to changing circumstances and priorities.
* Proactive and dynamic, with a willingness to take on various tasks and responsibilities.
* Proficient in using office software applications, including Microsoft Word, Excel, and PowerPoint.
* Previous experience in office administration, preferably in a fast-paced environment.
* Experience in an international and multicultural environment (highly desirable).
* Knowledge of SAP (desirable but not essential).
* Knowledge/experience in WIMS Data Base (desirable but not essential).
* Ability to work and interact in French (desirable but not essential).
In return, we are offering a competitive salary and benefits to include:
* Private healthcare (self and family) currently including dental (individual only) – taxable benefit
* Income protection (75% after 13 weeks of continued absence)
* Life assurance (4x salary)
* 8% pension contribution (Min 1% employee contribution)
* 1x professional membership per year (costs expensed)
We are an equal opportunity employer. We value and plan to continue to build on the benefits of our diverse working environment and recognise a priority to improve gender mix.
Everyone will be considered without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.
Job Location
United Kingdom, Bridgwater
Job Location (Site)
Hinkley Point C
Travel
No
Job Family
Standard
Minimum Level of Education Required
Others
Minimum Level of Experience Required
Experienced
Background Checking Required?
Yes
Reference Number
2024-19038
Publication Date
11/8/2024
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