Main area Women's and Children's Grade Band 4 Contract Permanent Hours
* Full time
* Part time
37.5 hours per week (Full and part time hours available)
Job ref 387-WC-7193-IB-A
Site Bristol Royal Hospital for Children/St Michael's Hospital Town Bristol
Salary £26,530 - £29,114 pa (pro rata) Salary period Yearly
Closing 03/02/2025 23:59
As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
We have an exciting opportunity for you to join our Womens and children's Rota coordinator team, closely working with medical rostering team, HR workforce, payroll and medical staffing teams. The successful candidate will have excellent organisation and communication skills. They will assist the team in the coordination and administration of rotas.
If you are looking for a varied administration role that enables you to use your excellent customer service and organisation skills, please apply.
Working Pattern - If wanting part time your off day will be Thursday!
Job flexibility 1 day working from home once trained which will be a Monday.
Previous applicants need not apply
Main duties of the job
Liaising with senior medical staff within the Division to plan rotas in advance, creating rotas and allocating the doctors to the appropriate slots.
Ensuring rotas are maintained accurately and are consistently up to date.
Liaising with nominated junior and senior medical staff on a regular basis to facilitate the smooth and efficient running of all rotas.
Liaising with Medical HR to be aware of the incoming junior medical staff and collecting leave requests to enable rotas to be developed in a timely way.
Ensuring that contact details for each doctor taking part in the rotas are up to date and accurate. Keeping an overall record of all Junior Doctors and their work schedules.
Working for our organisation
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston; join us and you can enjoy the very best of both worlds: city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce, we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person specification
Skills and Abilities
* Excellent written/verbal communication and numeracy skills
* Ability to communicate and develop productive working relationships
* Strong negotiation and influencing skills
* Excellent IT skills with experience of all Microsoft packages, especially Excel
* Flexible approach and responsive to change
* Strong organisational skills
* Proven ability to meet tight deadlines, manage multiple workloads and work under pressure
* Self-starter with proactive and flexible approach
Qualifications and Training
* GCSE C or above in Maths
Knowledge and Experience
* Knowledge of dealing with staff of all levels within a large organisation
* Experience of working in a complex environment with competing service demands
* Experience of working within Human Resources/Medical HR in the NHS
* Knowledge of New Deal and European Working Time Directive working time regulations
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
To comply with Part 7 of the Immigration Act 2016, all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
IMPORTANT:
Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification.
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
As a guide, interviews should usually take place within 3 weeks of the closing date.
When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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