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Business and Resource Scheduling Coordinator : EXTEND, Cardiff
Client:
BBC
Location:
Cardiff, United Kingdom
Job Category:
Logistics
EU work permit required:
Yes
Job Reference:
Job Views:
8
Posted:
09.02.2025
Expiry Date:
26.03.2025
Job Description:
Job Package
Salary: £24,300 - £28,367 per annum depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.
Contract type: Permanent
Location: Cardiff
This role is advertised as part of our initiative for disabled people. To apply for this role, you should identify as deaf, disabled or neurodivergent and must meet the definition of disability. We are committed to making the application process as accessible as possible. If you need to discuss adjustments or access requirements for the application process, please reach out.
The BBC is fully committed to providing workplace adjustments to help eliminate barriers that disabled people face. If you are successful in applying for this role and require workplace adjustments, we will work with you to implement them.
If you’d like more information on BBC Extend, please visit our website.
For an accessible version of the advert, click here.
Job Purpose
BBC Wales Business and Operations, Planning and Scheduling Team support programme output across several areas from live O.B. events, continuing News output, Studio programmes etc. We undertake a range of tasks, including scheduling all resources, engaging freelancers, quotes, billings etc. This is across several departments, including Post Production, Studios, Outside Broadcasts, Editing, Graphics, TV Presentation, Audio, News, Technology and Sport.
We have an exciting opportunity for a Business & Resource Scheduling Co-ordinator within our Planning and Scheduling team. This position is vital to supporting the department, staff, freelancers and resources to programmes. Our Business & Resource Scheduling Co-ordinators are a highly valued and integral part of the operation.
The purpose of the role is to provide a wide range of business support services to managers and team members, effectively contracting and scheduling staff resources in accordance with production and transmission requirements, conditions of service, and the objectives of the operational area. You will also manage the payment of suppliers and freelancers.
Key Responsibilities and Accountabilities
* Reporting to the Business Advisor, and working closely to support the work of the Business Partner – Planning, Operations Team Leaders, Unit Managers, Senior Resource Schedulers, Resource Schedulers, and operational staff within Operations.
* Processing a high volume of freelance payments via Smartbook.
* Completing Eligibility to Work checks for new freelancers.
* Liaising with Senior Resource Schedulers, Resource Schedulers, H.R. and Freelancers on a daily basis to process and resolve any issues or queries with their payments.
* Raising sales orders and purchase orders via My Business, checking supplier invoices in the system for payment and processing. Sourcing and purchasing on behalf of crew, including bespoke kit, travel and hotel bookings, IT support/setting up accounts etc.
* Dealing with issues or queries arising from invoicing and payments to suppliers, staff, talent and contingent workforce.
* Scheduling staff and facilities in line with production requirements using Workplace (resource scheduling tool). Ensuring rotas, timesheets and leave requests are dealt with promptly.
* Working with the Business Advisor to manage and maintain the scheduling system, Workplace. This includes monitoring the Workplace shared inbox and actioning any system-related queries, such as setting up user accounts/access and creating resource requirements.
* Assisting with statistical financial information as required for the control of all expenditure, ensuring costs are recovered and accurately input into the relevant systems.
* Contributing to the smooth running of a busy operational department, while maintaining a safe and healthy working environment; escalating any issues or areas of concern where necessary.
Knowledge, Skills, Training & Experience
* Ability to adapt to continually changing business needs.
* Sound knowledge and experience of purchasing systems, scheduling systems, well-developed IT skills, and the ability to quickly learn digital systems.
* Maintaining awareness of key dates/deadlines and demonstrating the ability to meet deadlines in a pressurised environment.
* Team player who can provide valued contributions to business discussions.
* Comfortable working with colleagues at differing levels of seniority across a wide range of roles.
About the BBC
The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and will give priority consideration ahead of other applicants. Priority consideration means that employees seeking redeployment will have their applications considered alongside anyone else at risk of redundancy, prior to considering individuals who are not at risk.
We care not only about what we do but also how we do it. Our values and the way we behave are important to us. Please ensure you’ve read about our values and behaviours.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better we can respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
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