Job Description
Exciting opportunity to join a high-performing, collaborative team in a dynamic and growing boutique financial services firm based in Piccadilly Circus.
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We are seeking an Operations Coordinator to join a wonderful team in a newly created position, designed to support the smooth running of the office and provide administrative support internally. This is an exceptional opportunity to join a prestigious and well-established investment firm that values teamwork, innovation, and a supportive culture. The firm is known for its strong reputation, collaborative environment, and commitment to excellence.
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Responsibilities will include:
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* Ensure the day-to-day operations of the office run seamlessly, including liaising with suppliers, managing office supplies, and maintaining a professional workspace
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* Assist and independently manage projects as required to see through a new office fit-out and office move
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* Assist with onboarding new employees, including setting up workstations and providing necessary resources
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* Ensure the Health and Safety schedule is managed and assessments are carried out
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* Assist in the smooth running of the Front of House operations / act as a backup support for the FOH function when required
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* Provide general admin support to the team, partners and senior leadership with scheduling, travel arrangements and expenses
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* Set up meeting rooms and manage the room calendars
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* Maintain accurate records and files, including trackers and expenses
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* Serve as a point of contact for internal and external communications, ensuring effective information flow
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* Organise internal and external meetings, book venues, and oversee logistics for team events, client meetings, and offsites
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What We’re Looking For:
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* Ideally 2 – 3 years’ experience in an office coordination, administration, or executive support role within a corporate or professional services environment
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* Exceptional organisational skills with the ability to multitask and prioritise in a fast-paced setting
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* Strong communication and interpersonal skills, able to engage confidently with stakeholders at all levels
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* A proactive and problem-solving mindset, with a keen eye for detail and process improvement
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* Ability to work independently while also being a team player in a highly collaborative environment
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* Discretion and professionalism when handling confidential information
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