Purchase Ledger Assistant (VN4176)
Business Area: Finance
Vacancy Base: Horsham
County: Horsham
Contract Type: Permanent
Hours: 36.25
Providing vital HR, Finance, IT and other key business services in the highways industry is fast paced, fun and fascinating. Our Shared Service functions work collaboratively to provide the essential business infrastructure that supports effective operations out on the network. Based in Horsham, West Sussex, our friendly teams ensure our divisions can access the resources they need to deliver the high standards their clients and the travelling public have come to expect from us.
Purpose of the role and your responsibilities:
1. To assist with the operation of the UK Division Shared Services Centre accounts payable function.
2. To accurately input purchase ledger invoices and credit notes into scanning solution and SAP software.
3. Preparation of UK Division payment runs, ensuring all payment runs are authorised correctly and final files sent out for authorisation/submission to Treasury team, all in line with the UK Division timetable.
4. To process and raise ad hoc payments once a week.
5. To pay employee expense claims.
6. Assist with ongoing supplier statement reconciliations.
7. Assist with resolution of supplier disputes and ensure supplier queries are dealt with on a timely basis.
8. Dealing with internal and external calls from suppliers.
9. Liaise with other Business Units, providing support as required.
10. Monitoring and clearing of Direct Debits across the UK Division.
11. Preparation of ad hoc reports in Excel to assist with the processing of invoices.
Formal qualifications required:
No formal qualifications necessary.
Skills required:
Proficiency in SAP or similar ERP systems, Outlook, Excel necessary.
Experience required:
Previous experience in a similar accounts payable role would be an advantage.
Knowledge:
Previous experience of SAP and/or accounts payable functions would be an advantage.
Personal qualities:
Very hands-on role. Able to work under pressure and manage multiple tasks and deadlines. Able to prioritise workloads and react to urgent payment requests. Strong communication and problem-solving skills. A proactive attitude and ability to work both independently and as part of a team.
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