The Transaction Coordinator will be responsible for managing and overseeing all buyer and seller transactions from contract to closing, ensuring a seamless and compliant process. This individual will be the primary point of contact for clients, agents, and service providers, ensuring that all parties are informed and aligned throughout the transaction. The Transaction Coordinator will also maintain accurate and up-to-date records, track progress, and handle post-closing procedures.
This position will be part-time and hybrid.
Responsibilities
* Transaction Management: Oversee the processing of all buyer and seller transactions from contract execution to closing.
* Compliance Management: Ensure all listings and contracts comply with industry regulations, handling all compliance-related tasks through contract-to-close (CTC).
* Client & Vendor Communication: Serve as the main point of contact for clients, agents, and service providers, communicating regularly to ensure smooth transactions and prompt problem resolution.
* Team Updates: Keep the team informed of the status of all transactions, advising when additional involvement is needed for negotiations or conflict resolution.
* Vendor Management: Maintain organized files of all vendors and service providers involved in transactions.
* Fiduciary Service: Ensure effective communication and exceptional client service from contract to closing, delivering a high standard of fiduciary responsibility.
* Post-Closing Responsibilities: Handle post-closing disbursements, filings, and other required procedures in a timely manner.
* Task Management: Update and manage tasks in Asana, keeping all transaction-related activities current and on track.
* Tracking: Update and maintain records of new listings and contracts in the CTE tracking system.
* Review all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently.
* Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance, while keeping track of transaction activity.
* Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner.
* Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible.
* Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans.
Qualifications
* High school diploma required; Associate’s degree preferred.
* Driven by a desire to provide excellent customer service and a great customer experience.
* Must have excellent organizational skills and communication skills.
Compensation
$20 - $22 hourly
About The Nicole Klein Team
Vision: Team members to have a big life and legacy.
Generous, Integrous, Vibrant, Evolving, Collaborative.
Our team currently serves The Main Line to the Jersey Shore.
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