Do you have a strong understanding of document control processes within a manufacturing or shipyard environment? Then this could be an exciting new opportunity for you? We have a fantastic permanent role for you as a Lead Document Controller based with our client in Inverclyde.
THE SUCCESSFUL APPLICANT
Essential:
* Minimum 3-5 years of experience in document control, preferably in a shipyard or manufacturing environment.
* Strong understanding of document control principles and best practices.
* Proficiency in document management systems (DMS) or similar software.
Preferred:
* Knowledge of shipbuilding practices and terminology.
* Experience with project management methodologies.
* Understanding of relevant quality management standards (e.g., ISO 9001).
JOB DESCRIPTION
* Lead and manage a team of document controllers: o Provide training and guidance to ensure team members understand and adhere to document control procedures.
* Delegate tasks and monitor performance.
* Address any issues or challenges faced by the team.
* Develop and implement document control procedures:
* Establish a system for receiving, registering, classifying, and distributing documents.
* Ensure compliance with industry standards and company policies for document control.
* Develop and maintain a document management system (DMS) or utilise existing systems effectively.
* Manage document revisions and approvals:
* Implement a system for tracking document revisions and ensuring only the latest approved version is used.
* Facilitate the approval process for new and revised documents.
* Maintain an audit trail of all document revisions.
* Control access to documents:
* Define user access levels within the DMS to ensure only authorized personnel can access specific documents.
* Implement procedures to safeguard sensitive information.
* Archive and retrieve documents:
* Establish a system for archiving project documents according to company policies and regulatory requirements.
* Ensure efficient retrieval of archived documents when needed.
* Liaise with various departments:
* Work closely with engineering, design, planning, procurement, and other departments to ensure proper document flow and access.
* Respond promptly to inquiries from internal and external stakeholders regarding documents.
* Maintain accurate and up-to-date document registers:
* Track all documents within the project, including their status, location, and revision history.
* Identify and implement improvements to document control processes: o Continuously analyse the document control system and identify opportunities for improvement.
* Implement new technologies and best practices to enhance efficiency and accuracy.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and Benefits