Virtual Personal Assistant/Administrator at Virtual Administration Limited
Virtual Administration Limited is seeking a skilled Virtual Assistant with strong communication and organizational abilities for a fully remote position. If you’re someone who thrives in a dynamic support role, we encourage you to apply.
About the Company
Virtual Administration Ltd was founded in 2006. We are a home-based team of 17 professional, experienced Virtual PAs who provide flexible, reliable, and affordable administrative support to over 70 clients. We work with and support a very niche client market of private occupational therapists, case managers, physiotherapists, speech and language therapists, neuropsychologists, and other independent healthcare professionals. We have a healthy footprint in the UK and a growing portfolio of clients in Canada.
Virtual Administration Limited delivers high-quality virtual PA and secretarial support to a diverse clientele of healthcare professionals, including occupational therapists, physiotherapists, speech and language therapists, neuropsychologists, case managers, and adult social care providers.
Our services include:
1. Invoicing and report formatting
2. Proofreading and audio transcription
3. Specialized support for adult social care providers in completing Care Quality Commission (CQC) registration
Virtual Administration Ltd is seeking a highly-skilled home-based Personal Assistant/Administrator to work from home. This is a self-employed position working as an Associate of the company. You will be responsible for paying your own tax and National Insurance.
We are looking for someone who:
* Has outstanding attention to detail
* Is an exceptional communicator
* Has a high level of expertise in client relations and client management
Qualifications
You must be a confident, friendly communicator with great empathy and enjoy working remotely. We are looking for individuals who must:
* Have at least 5 years PA experience at director level
* Be based in the UK and eligible to work in the UK
* Have excellent communication skills
* Be happy to take telephone calls and act as a Virtual Receptionist
* Have excellent English, grammar, punctuation, proofreading, and formatting skills
* Have excellent organizational skills
* Be confident in corresponding by email and telephone according to requests and tasks
* Be able to prioritize tasks accordingly
* Be a self-starter, able to work with little assistance and use own initiative and judgement
* Have good knowledge of Microsoft Office Suite
* Have a calm manner under pressure
* Be resilient and tenacious
* Have strong levels of initiative
* Be fun
You must have experience of:
* Dealing with new enquiries by email and telephone
* Working on a reception taking telephone calls
* Responding to emails in a professional manner on behalf of the client
* Proofreading complex reports
* Formatting documents and complex reports
* Creating working spreadsheets using Excel filters and formulas
* Typing documents from audio files
* Event and meeting organizing
* Creating invoices using online software
* Taking minutes at online team meetings
You must have:
* A reliable and suitable computer, printer, scanner, and internet connection
* Robust cybersecurity in place
* Basic bookkeeping skills using Xero and QuickBooks
* Appreciation of patient confidentiality, data protection (GDPR), and medical ethics
* Knowledge of patient record management systems
* Good balance of professionalism, fun, and light-heartedness
Required Documents
* CV/Resume
Application Process
Interested and qualified candidates should kindly CLICK HERE to learn more and apply.
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